56/16/17- SUPPLY & DELIVERY OF SPECIALIZED FIELD RANGER EQUIPMENT

REQUEST FOR QUOTATIONS: THE SUPPLY AND DELIVERY OF SPECIALIZED FIELD RANGER EQUIPMENT FOR THE EASTERN CAPE PARKS AND TOURISM AGENCY QUOTATION NO. 56/16/17 The Eastern Cape Parks & Tourism Agency is seeking the services of a service provider to submit proposals for THE SUPPLY AND DELIVERY OF SPECIALIZED FIELD RANGER EQUIPMENTMini bid documents outlining detailed specifications will be made available from Friday, 16 2016 free of charge and closing on Friday, 23 September 2016 at 11h00 am. The documents can only be e-mailed to applicants upon request

THE SUPPLY AND DELIVERY OF SPECIALIZED FIELD RANGER EQUIPMENTExpected DeliverablesPlease see table below for exact specifications and numbers of items required. Please adhere to stipulated make and model of items, where applicable. Please adhere to colour requirements for specific items

ITEM	DESCRIPTION OF ITEM NEEDED	AMOUNT NEEDED
Torches	Make:Led LensorModel: P14.2 Specifications: Lightweight, with carry pouch Minimum of 300 Lumens Strong, durable material (preferably aluminum) Effective range of 250 m or more Adjustable beam i.e. spot or flood light Able to operate on AAA batteries (rechargeable and non-rechargeable)	40
Backpacks	Capacity:75-80LColour: Dark Brown Specifications: Internal aluminum frame Padded shoulder & hip straps Multiple compartments Side Pockets Splash Cover Constructed from strong, durable material	25
Backpacks	Make:CamelbakModel: Ambush Colour: Black Specifications: Pack Weight of under 1 kg (with empty reservoir) 3L hydration capacity and 3.28L cargo volume Lifetime guarantee	10
Backpacks	Make:CamelbakModel: Mil Tac M.U.L.E Colour: Black Specifications: Pack Weight of under 1 kg (with empty reservoir) 3L hydration capacity and 8L cargo volume Lifetime guarantee	8
GPS	Make:GarminModel: eTrex10 Outdoor Specifications: Display resolution of at least 128×160 pixels Able to operate on AA batteries (rechargeable and non-rechargeable) Battery life of 20 hours or more Waterproof & durable Track log able to record at least 10 000 points and save 50 tracks) USB interface	17
Tents	Size:3 m x 3 mDesign: A-Frame Tent Material & Colour: Canvas, Olive Green Specifications: Rip-stop canvas material Inclusive of zip-door Windows & shade cloth Inclusive of all guide ropes, d-rings & eyelets	3
Tents	Size:2 personColour: Earthly colours (green or brown) Specifications: Light weight for hiking purposes Inclusive of nylon ground sheet Durable zips with double door entry Water proof rating of 1500mm or higher Aluminum or graphite tent poles Window or ventilation openings with adequate protection against mosquitoes	20
Sleeping Bags	Specifications: Micro fibre filament filling Shell fabrication should be made of rip-stop nylon Risk rating of -1 degrees Celsius and comfort rating of 6-10 degrees Celsius. Shape should be tapered with cowl Unisex Lightweight (under 2 kg) and durable Full length zip	31
Foam Mattresses	Specifications: Foam mattress made of at least 1 inch thick high density foam. Light weight for camping Must be able to fold/roll easily Colour should be green or brown	40

NB: THE DELIVERY ADDRESS OF THE ABOVE ITEMS WILL BE- 20-4th Avenue, Newton Park, Port Elizabeth 6045

EVALUATION CRITERIA:

POINTS WILL BE AWARDED IN ACCORDANCE WITH THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT AND ITS REGULATIONS AS FOLLOWS: In terms of regulation 4 of the Preferential Procurement Policy Framework issued in terms of PPPFA, Act 5 of 2000 and its Regulations of 2011 and bids will be evaluated in accordance to 80/20 preference point system.

*Criteria*	*Points Available*
Bid Price	80
B-BBEE Contribution Level	20
*Total*	*100*

NB: Certified copy or original B-BBEE Status Level Verification Certificate/ Sworn Affidavit must be submitted to substantiate B-BBEE Status claimed. When such certificate is not provided as proof the company will automatically score zero.

BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS:

· The Eastern Cape Parks and Tourism Agency Supply Chain Management Policy will apply;

· Bidders must be registered with the Treasury Central Supplier Database (CSD)

· Eastern Cape Parks and Tourism Agency does not bind itself to accept the lowest bid or any other bid and reserves the right to accept the whole or part of the bid;

· Bids which are late, incomplete, unsigned or submitted by facsimile or electronically will not be accepted;

The following documents must be submitted with the bid document:

Ø CSD Summary Report

Ø Company Profile

Ø Certified Copy or an original B-BBEE Certificate OR a Sworn Affidavit

Ø Companies who bid as a joint venture must submit a consolidated B-BBEE Verification Certificate only for this bid.

Bids submitted are to hold good for a period of 90 days
A Service Level Agreement will be signed by the successful bidder

Bidders should take note that submissions are subject to functionality scoring as detailed in the mini-bid document.

Enquiries relating to the issue of these documents may be addressed to Mr Nathan Leeuw at 043 705 4400, e-mail: Nathan.Leeuw@ecpta.co.za.

Quotations should be submitted in an envelope clearly marked “Quotation No. 56/16/17- SUPPLY AND DELIVERY OF SPECIALIZED FIELD RANGER EQUIPMENT FOR THE EASTERN CAPE PARKS AND TOURISM AGENCY and should be deposited in the tender box, situated at No 6 St Marks Road, Southernwood, East London. The closing time for submission of tender offers is 11h00am on 23 September 2016. Telephonic, Telegraphic, Facsimile, Emailed and Late Quotes will not be accepted.Bids may only be submitted on the tender documentation that is issued. Requirements for sealing, addressing, delivering, opening and assessment of Tenders are stated in the Tender Data.

ECPTA SCM Policy will apply.

ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:

· Hotline Number: Toll free number – 0800 872 209

· Freepost: KZN 138 Umhlanga Rocks | 4320

· Free Fax: 0800 00 77 88

· Tip-offs Website: www.tip-offs.com

No Compulsory Briefing Date

No Closing Date Specified

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