Quotation No. 58/16/17- Cleaning services for the Eastern Cape Parks & Tourism Agency

a)    Cleaning services of the Eastern Cape Parks & Tourism Agency premises located at 17 Fleet Street (Cnr of Fleet & Oxford street) East London CBD

b)    Cleaning services shall be performed 3 days per week (Monday, Wednesday, Friday), from 08:00 – 12:00. This excludes public holidays. Cleaning personnel may however be requested to do Deep cleaning over the weekend.

c)    ECPTA will require Three (3) cleaning personnel per day. One personnel is to be responsible for the cleaning of 1 floor.

d)    The personnel are required to be properly trained and experienced to execute the job thoroughly

e)    Cleaning personnel are required to wear uniform at all times while working on the ECPTA premises. They will also be responsible for wearing the necessary protective gear ie. Shoes, gloves,headgear,etc.  .
The names of at least Five (5) cleaning personnel must be submitted. Please also provide a copy of their I.D’s.

f)     Leaving ECPTA premises unattended (during working hours) would be deemed as the breach of contract. If on three (3) occasions there is no cleaning staff on site, ECPTA will cancel the contract with immediate effect.

g)    The Cleaning Personnel will be reporting to the ECPTA Facilities clerk on weekly basis or as and when it deemed necessary to do so.

h)    A site visitation will be conducted by ECPTA to:

a)    Validate proof of address

b)    Verify registered equipment required

c)    Verify business operation

Compulsory Site meeting

For the purpose of a quotation and orientation, a compulsory site meeting is scheduled to take place at No. 17 Fleet Street (Cnr of Fleet & Oxford Street) on the 10^th October 2016 at 10:00. This will allow bidders to ask any questions and to view the building.

Commencement Date

The contract between ECPTA and the successful bidder will commence from Monday 17 October 2016 Till 30 June 2017 (or until the contract is cancelled)

Structure

The Building is a Three (3) story structure with Parking lot (See Annexure B)

Equipment, materials and consumables

All necessary equipment and materials for the successful execution of the above cleaning to be provided for by the contractor, which will include inter alia:

– Vacuum cleaners

– Brooms

– Mops

– Buckets

– Necessary sign boards e.g. floor wet and or slippery etc.

NB: Service providers are to supply their own cleaning chemicals to do the required cleaning of Eastern Cape Parks & Tourism Agency

 SCOPE OF WORK:

1. Cleaning of offices, entrance hall, toilets, kitchen, handrails and passages.

 KITCHEN

EVALUATION CRITERIA

PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT NO. 5 OF 2000 AND ITS REGULATIONS WILL APPLY:

STAGE 1- FUNCTIONALITY

NB: Only proposers who obtain 75 out of 100 points for functionality will qualify for evaluation in terms of price. All points scored by qualifying proposers in Stage 1 will not be taken into consideration for evaluation at Stage 2.

 STAGE 2- PRICE and B-BBBEE

F A TRADITIONAL HORSE RACING CENTRE

BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS:

·         The Eastern Cape Parks and Tourism Agency Supply Chain Management Policy will           apply;

·         Bidders must be registered with the Treasury Central Supplier Database (CSD) (CSD Report must be attached)

·         Eastern Cape Parks and Tourism Agency does not bind itself to accept the highest bid or any other bid and reserves the right to accept the whole or part of the bid;

·         Bids which are late, incomplete, unsigned or submitted by facsimile or electronically will not be accepted;

• The following documents must be submitted with the tender document:

Ø  Company Profile

Ø  Certified Copy or an original B-BBEE Certificate OR a Sworn Affidavit

Ø  Companies who bid as a joint venture must submit a consolidated B-BBEE Verification Certificate only for this bid.

·         Bids submitted are to hold good for a period of 90 days

·         A service level agreement shall be signed with the successful service provider

·         Free Fax: 0800 00 77 88

·         Tip-offs Website: www.tip-offs.com