Bids are hereby invited to all interested and suitable Travel Management Companies (TMC) to submit proposals to the Eastern Cape Parks & Tourism Agency (ECPTA) for consideration. ECPTA intends to engage a reputable TMC to provide travel management services for a period of 36 months with an option to renew for a further period of 24 months.
Bid documents will be made available on Monday, 06 March 2017 upon payment of a non-refundable fee of R100.00. These documents can be obtained from the offices of the Eastern Cape Parks & Tourism Agency, No. 17-25 Oxford Street, Corner Oxford and Fleet Street, East London, or can be e-mailed to applicants upon presentation of proof of payment. Payment can be made in cash, on collection of the bid documents or by electronic transfer to the following account: “Eastern Cape Parks & Tourism Agency, Nedbank, Branch Number-126317, Account Number -1021541737” Bidders who pay by electronic transfer must use the bid number as a reference number and fax proof of payment to 086 208 0595 prior to the collection of the bid documents.
Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written in an envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at No. 17-25 Oxford Street (Corner of Fleet Street and Oxford Street) East London CBD by not later than 11h00am on 31 March 2017, at which time the bids will be opened in public.
For all enquiries regarding the bid document please contact Mr. Mcebisi Diniso at 043 705 4400, e-mail: mcebisi.diniso@ecpta.co.za for technical enquiries please contact Mr. Siviwe Manxiwa at 043 705 4400, email: siviwe.manxiwa@ecpta.co.za during working hours,
POINTS WILL BE AWARDED IN ACCORDANCE WITH THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT (PPPFA) ACT No 5 of 2000 AND ITS REGULATIONS AS FOLLOWS:
STAGE 1- FUNCTIONALITY
| CRITERIA | POINTS |
| Company experience | 30 |
| Methodology | 40 |
| Account Management | 10 |
| TOTAL | 80 |
NB: Bidders must provide sufficient proof/documents to justify awarding the above points; no points will be allocated where no sufficient detailed proof has been provided.
Only bidders who obtain a minimum of 70 points and above out of the 80 points for functionality (Stage 1 evaluation) will qualify for evaluation in terms of presentations (Stage 2 evaluation). Points scored by qualifying bidders in Stage 1 will not be taken into consideration for evaluation in Stage 2
STAGE 2- PRESENTATIONS
Bidders who passed stage 1 will be invited for presentations as per the criteria below.
| CRITERIA | POINTS |
| Presentations & System Demonstration | 20 |
| Total | 20 |
Only bidders who obtain a minimum of 10 points and above out of 20 points will qualify for evaluation in Stage 3. Points scored by qualifying bidders in Stage 1 and 2 will not be taken into consideration for evaluation in Stage 3
STAGE 3- PRICE & B-BBEE
| CRITERIA | POINTS |
| Price (Subtotal 90 out of the 100) | 90 |
| B-BBEE Verification Certificate (Subtotal of 10 out of 100) | 10 |
| TOTAL | 100 |
BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS:
- The Eastern Cape Parks and Tourism Agency Supply Chain Management Policy will apply;
- Eastern Cape Parks and Tourism Agency does not bind itself to accept the highest bid or any other bid and reserves the right to accept the whole or part of the bid;
- Bids which are late, incomplete, unsigned or submitted by facsimile or electronically will not be accepted;
The following documents must be submitted with the tender document:
- The Travel Management Company must be registered as a member of Association of South African Travel Agents (ASATA). Proof of registration must be submitted with the bid
- The Travel Management Company must be registered with the International Air Transport Association (IATA). Proof of registration must be submitted with the bid
- Copy of CSD Summary Report.
- Certified Copy or an original B-BBEE Certificate or Sworn Affidavit
- Companies who bid as a joint venture must submit a consolidated B-BBEE Verification Certificate only for this bid.
- Bids submitted are to hold good for a period of 120 days
The ECPTA has zero tolerance on fraud and corruption, report any threats of fraud and corruption to the following contact details:
Toll free number – 0800 872 209; Freepost: KZN 138 Umhlanga Rocks | 4320; Free Fax: 0800 00 77 88;
Tips-offs Website: www.tip-offs.com – YOU HAVE A RIGHT TO REMAIN ANONYMOUS.
