MINI-BID NO 40/18/19 THE APPOINTMENT OF A SUITABLE SERVICE PROVIDER FOR THE GREEN FLAG AUDIT FOR VARIOUS NATURE RESERVES HIKING TRAILS

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REQUEST FOR QUOTATIONS

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MINI-BID NUMBER: 40/18/19

 

THE APPOINTMENT OF A SUITABLE SERVICE  PROVIDER FOR THE GREEN FLAG AUDIT FOR VARIOUS NATURE RESERVES HIKING TRAILS

 

ECPTA hereby invites quotations for THE APPOINTMENT OF A SUITABLE SERVICE  PROVIDER FOR THE GREEN FLAG AUDIT FOR VARIOUS NATURE RESERVES HIKING TRAILS

 

NB: It is important that ALL detailed information on required is furnished in full. Failure to comply will render your quotation liable to rejection, as late and incomplete quotations cannot be considered.

 

EVALUATION OF QUOTATIONS

PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT NO. 5 OF 2000 AND ITS REGULATIONS WILL APPLY:

EVALUATION CRITERIA

A two stage evaluation process will be employed. In Stage 1 all quotes received will be evaluated for functionality. Only service providers who meet the minimum criteria of 80 points on functionality will proceed to stage 2 where quotes will be assessed for price and B-BBEE Status Level in accordance with the Preferential Procurement Regulation of 2017.

STAGE 1

 

FUNCTIONALITY	WEIGHT
LocalityState and submit proof of address where the Head Office ofthe Bidder is based•           Office in the Eastern Cape =(30) points•           Offices outside of the Eastern Cape = (10) pointsNote : Proof must be in the form of•           Lease Agreement,•           Utility Bill, or •           Municipal Account Failure to submit proof of address in the above form will lead to zero point awarded.	30
Company Experience 3 or more Green Flag Audits conducted = 30 2 or more Green Flag Audits conducted = 20 1 Green Flag Audits conducted = 10 0 Green Flag Audits conducted = 0   Each year of experience will qualify for 10 points, subject to a maximum of 30. NB: Please provide proof in the form of reference letters or proof of appointment to justify the points above. Failure to provide proof will result in no points awarded.	30
Team Capability Qualifications in Environmental Science No of Points Experience In Trail Auditing No of Points Degree of higher 10 5 years or more 10 National Diploma 8 4 years 8 Other Certificates 5 3 years 6 No qualifications 0 1-2 years 4 No experience 0	20
Proposed Implementation Plan(Methodology): Submit an implementation plan detailing the following: ü  Work Plan (10) ü  Activities from appointment till execution (5) ü  Timetable for the project (5) .	20
TOTAL	100

 

NB: Only bidders who obtain a minimum score of 80 points and above for functionality (stage 1 evaluation) will qualify for evaluation in stage 2 and points for stage 1 will not be considered for evaluation in stage 2.

 

TABLE

Criteria	Points Available
Bid Price	80
B-BBEE Contribution Level	20
Total	100

 

NB: Certified copy or original B-BBEE Status Level Verification Certificate/ Sworn Affidavit must be submitted to substantiate B-BBEE Status claimed. When such certificate is not provided as proof the company will automatically score zero.

Mini-Bid documents will be available from the 28 JANUARY 2019 free of charge. Documents can only be emailed to applicants upon request.

Sealed Quotations endorsed on the envelope with the Tenderer’s name and the Quotation Number shall be deposited in the formal Tender Box situated in the ECPTA offices at 17-25 Oxford Street, Corner of Fleet and Oxford Street, East London CBD, East London or posted so as to reach The Chief Executive Officer, P.O. Box 11235, Southernwood, East London, 5213 in sufficient time for it to be placed in the Tender Box before the closing time of 11h00 on the closing date i.e. 14 FEBRUARY 2019.

• The Agency reserves the right not to accept the only or lowest tender or any tender at all, or to accept the whole or part of any Tender.
• Service providers must be registered with the Central Supplier Database
• In order to meet the requirements of the Eastern Cape Framework for Local Economic Development though Procurement Initiatives, preference will be given to contractors who reside within the immediate geographical locality of the reserve. In this regards the following hierarchy may be followed in order to effectively stimulate the local economy:

• Contractors within Ward Level
• Contractors within Local Municipality Level
• Contractors within District Municipality Level
• Contractors within Provincial Level

• Canvassing with ECPTA officials shall disqualify a Tender.
• Late, incomplete or unsigned Tenders will not be considered.
• The standard tender conditions will apply.
• The Agency reserves the right to extend the Tender Period and/or alter Conditions of Tender during the Tender Period at its own discretion by notice published in the appropriate media and to all parties who have drawn documents.
• The invitation and award of this Tender is subject to the requirements of the Eastern Cape Parks and Tourism Agency Procurement Policy.

 

Enquiries regarding issue of bid documents may be directed by e-mail to Miss Sibulele Dondashe at Sibulele.dondashe@ecpta.co.za. Technical enquiries may be directed to Mr. Siyabulela Lazarus at Siyabulela.Lazarus@ecpta.co.za

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ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:

Hotline Number: Toll free number – 0800 872 209; Freepost: KZN 138 Umhlanga Rocks | 4320; Free Fax: 0800 00 77 88; Tip-offs Website: www.tip-offs.com

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