ECPTA hereby invites quotations for THE DEVELOPMENT OF A PROMOTIONAL VIDEO OF THE EASTERN CAPE AS A TOURISM DESTINATION, BAVIAANSKLOOF NATURE RESERVE AND GREAT FISH RIVER NATURE RESERVE. Please refer to the attached Specifications for details.
NB: It is important that ALL detailed information on required is furnished in full. Failure to comply will render your quotation liable to rejection, as late and incomplete quotations cannot be considered.
EVALUATION OF QUOTATIONS
A Two (2) stage evaluation process will be employed. In stage One (1) bidders will be assessed on a set of Pre-requisites. Bidders must submit all the required documentation on Stage 1 in order to be evaluated on Stage 2. On Stage 2, bidders will be evaluated on Price (80) and B-BBEE (20) in accordance with the Preferential Procurement Regulations of 2017.
STAGE 1: PRE-REQUISITES
PRE-REQUISITES (4)
1 Locality of the Bidder (Local Economic Development)
The bidder must have operating offices within the Eastern Cape Province. Proof of address must be submitted in any of the following documents:
• Valid and signed Lease Agreement,
• Utility Bill not older than 3 months, or
• Municipal Account not older than 3 months, or
• Stamped letter from Ward Councilor on a Municipal Letterhead not older than 3 months
NB: Failure to submit the proof of address in the prescribed manner will lead to immediate rejection of the quotation.
2. Company Experience
Bidders must submit a minimum of have completed at least three (3) relevant projects for quality videos for marketing and high-resolution photographs previously done to other clients. Proof of experience must be submitted in any of the following documents and must include the period of assignment, type of services offered and be on a client’s letterhead:
a) Appointment letters,
b) Reference letters
c) Copies of contracts or SLA
d) Copies of purchase orders
3. Team Capability
Bidders must submit a detailed CV with a minimum of three (3) year’s relevant experience in developing video marketing and certified copies of qualifications of the proposed Lead Consultant.
Failure to Submit either the CV or certified copies of qualifications will lead to disqualification.
4. Proposed Implementation Plan (Methodology):
Provide a project plan for the production of the Eastern Cape, Baviaanskloof and Great Fish Nature reserves promotional video detailing ALL of the following:
 Concept development
 Work breakdown
 Storyboard
 Timelines
 Budget
The methodology must be detailed in order to establish operational sustainability.
STAGE 2- PRICE AND B-BBEE
Price and B-BBEE points will be calculated as described in the Preferential Procurement Regulations of 2017.
TABLE
Criteria Points Available
Bid Price 80
B-BBEE Contribution Level 20
Total 100
NB: Certified copy or original B-BBEE Status Level Verification Certificate/ Sworn Affidavit must be submitted to substantiate B-BBEE Status claimed. When such certificate is not provided as proof the company will automatically score zero.
BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS:
• The Eastern Cape Parks and Tourism Agency Supply Chain Management Policy will apply;
• Bidders must be registered with the Treasury Central Supplier Database (CSD)
• Eastern Cape Parks and Tourism Agency does not bind itself to accept the highest bid or any other bid and reserves the right to accept the whole or part of the bid;
• Bids which are late, incomplete, unsigned or submitted by facsimile or electronically will not be accepted;
• Bids submitted are to hold good for a period of 90 days
• In order to meet the requirements of the Eastern Cape Framework for Local Economic Development though Procurement Initiatives, preference will be given to service providers who reside within the Eastern Cape Province
The following documents must be submitted with the tender document:
 Company Profile
 Certified Copy or an original B-BBEE Certificate OR a Sworn Affidavit
 Companies who bid as a joint venture must submit a consolidated B-BBEE Verification Certificate only for this bid.
Quotation documents will be available from the 15 OCTOBER 2020 free of charge. Documents can only be emailed to applicants upon request.
Sealed Quotations endorsed on the envelope with the Tenderer’s name and the Quotation Number shall be deposited in the formal Tender Box situated in the ECPTA offices at 17-25 Oxford Street, Corner of Fleet and Oxford Street, East London CBD, East London or posted so as to reach The Chief Executive Officer, P.O. Box 11235, Southernwood, East London, 5213 in sufficient time for it to be placed in the Tender Box before the closing time of 11h00 on the closing date i.e. 23 OCTOBER 2020.
• The Agency reserves the right not to accept the only or lowest tender or any tender at all, or to accept the whole or part of any Tender.
• Service providers must be registered with the Central Supplier Database
• In order to meet the requirements of the Eastern Cape Framework for Local Economic Development though Procurement Initiatives, preference will be given to suppliers who reside within the Eastern Cape
• Canvassing with ECPTA officials shall disqualify a Tender.
• Late, incomplete or unsigned Tenders will not be considered.
• The standard tender conditions will apply.
• The Agency reserves the right to extend the Tender Period and/or alter Conditions of Tender during the Tender Period at its own discretion by notice published in the appropriate media and to all parties who have drawn documents.
• The invitation and award of this Tender is subject to the requirements of the Eastern Cape Parks and Tourism Agency Procurement Policy.
Enquiries regarding issue of bid documents may be directed by e-mail to Mrs. Andisiwe Tshwati at andisiwe.masebeni@ecpta.co.za
ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:
Hotline Number: Toll free number -0800 611 085; SMS: 33490 Email:ecpta@whistleblowing.co.za; Tip-offs Website:www.whistleblowing.co.za
