ECPTA hereby invites quotations FOR THE SUPPLY OF BRANDING MATERIAL FOR THE EASTERN CAPE PARKS & TOURISM AGENCY. Please refer to the attached Specifications for details.
NB: It is important that ALL detailed information on required is furnished in full. Failure to comply will render your quotation liable to rejection, as late and incomplete quotations cannot be considered.
EVALUATION OF QUOTATIONS
A three (3) Stage Evaluation process will be employed. In Stage one (1), all bids received will be evaluated based on pre-requisites. Only bidders who meet all the pre-requisites criteria will be evaluated on Local Content (Stage 2). Bidders who meet the criteria for Stage 2 will be evaluated on Stage 3 where they will be assessed for Price and BBBEE Status Level in accordance with the Preferential Procurement Regulations of 2017 utilising 80/20 method.
STAGE 1: PRE-REQUISITES
| NO | PRE-REQUISITES |
| 1. | Locality of the Bidder
The bidder must have operating offices within the Eastern Cape Province. Proof of address must be submitted in ANY of the following documents: ·                      Valid and signed Lease Agreement, ·                      Utility Bill not older than 3 months, or ·                      Municipal Account not older than 3 months, or ·                      Stamped letter from Ward Councilor on a Municipal Letterhead not older than 3 months NB: Failure to submit the proof of address in the prescribed format will lead to immediate rejection of the bid. |
| 2. | Company Experience
Bidders must submit proof of experience for at least THREE (3) branding material production projects completed. Proof must be submitted in ANY of the following documents: a)Â Â Â Â Appointment letters, b)Â Â Â Â Reference letters c)Â Â Â Â Copies of contracts or SLA d)Â Â Â Â Copies of purchase orders
NB: Failure to provide proof of experience in the above-mentioned format will result in disqualification of the bidder.
|
| 3 | Capacity
 ·       Bidders must submit a CV as well as copies of qualifications for the Senior Graphic Designer with a minimum of three (3) years’ relevant experience. NB: Bidders must submit both the CV and copies of Qualifications of the Senior Graphic Designer. Failure to submit both the CV and copies of Qualifications will result disqualification of the bidder |
STAGE 2: Local Production and ContentÂ
Local Content and Production
- Bidders must declare the local production and content as per the requirement of SBD 6.2
- The minimum requirement threshold for Local Production and Content for the Textile, Clothing, Leather and Footwear Sector is 100%
- NB: Bidders who passed the local content threshold will be evaluated for in Stage 2
- Bidders who fail to obtain the minimum local content threshold will be rejected and not evaluated further.
- Fully completed annexure C,D and E local content declaration form.
NB: Bidders must complete and submit SBD 6.2 and all its associated Annexures in order to be considered. Failure to complete the SBD 6.2 and or its Annexures or failure to obtain the minimum threshold for local content will result in immediate rejection of the bid.
If the quantity of materials and or product required cannot be wholly sourced from South African based manufacturers and /or at the designated local content threshold at any particular time, bidders should obtain written approval from the Department of Trade and Industry (dti) to supply the remaining portion at a lower local content threshold. Such approvals should be obtained prior to the closure of the bid. For further information, bidders may contact Dr Tebogo Makube from the dti at TMakube@thedti.co.za or 012 394 3927.
STAGE 3– PRICE AND B-BBEE
Price and B-BBEE points will be calculated as described in the Preferential Procurement Regulations of 2017. SBD 6.1 form must be used to claim B-BBEE Status level of the company.
TABLE
| Criteria | Points Available |
| Bid Price | 80 |
| B-BBEE Contribution Level | 20 |
| Total | 100 |
NB: Certified copy or original B-BBEE Status Level Verification Certificate/ Sworn Affidavit must be submitted to substantiate B-BBEE Status claimed. When such certificate is not provided as proof the company will automatically score zero.
BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS:
- The Eastern Cape Parks and Tourism Agency Supply Chain Management Policy will apply;
- Bidders must be registered with the Treasury Central Supplier Database (CSD)
- Eastern Cape Parks and Tourism Agency does not bind itself to accept the highest bid or any other bid and reserves the right to accept the whole or part of the bid;
- Bids which are late, incomplete, unsigned or submitted by facsimile or electronically will not be accepted;
- Bids submitted are to hold good for a period of 90 days
- In order to meet the requirements of the Eastern Cape Framework for Local Economic Development though Procurement Initiatives, preference will be given to contractors who reside within the immediate geographical locality of the reserve. In this regards the following hierarchy may be followed in order to effectively stimulate the local economy:
- Contractors within Ward Level
- Contractors within Local Municipality Level
- Contractors within District Municipality Level
- Contractors within Provincial Level
- The following documents must be submitted with the tender document:
- Company Profile
- Certified Copy or an original B-BBEE Certificate OR a Sworn Affidavit
Companies who bid as a joint venture must
Quotation documents will be available from the 26 February 2021 free of charge. Documents can only be emailed to applicants upon request.
Sealed Quotations endorsed on the envelope with the Tenderer’s name and the Quotation Number shall be deposited in the formal Tender Box situated in the ECPTA offices at 17-25 Oxford Street, Corner of Fleet and Oxford Street, East London CBD, East London or posted so as to reach The Chief Executive Officer, P.O. Box 11235, Southernwood, East London, 5213 in sufficient time for it to be placed in the Tender Box before the closing time of 11h00 on the closing date i.e. 26 March 2021..
- The Agency reserves the right not to accept the only or lowest tender or any tender at all, or to accept the whole or part of any Tender.
- Service providers must be registered with the Central Supplier Database
- In order to meet the requirements of the Eastern Cape Framework for Local Economic Development though Procurement Initiatives, preference will be given to suppliers who reside within the Eastern Cape
- Canvassing with ECPTA officials shall disqualify a Tender.
- Late, incomplete or unsigned Tenders will not be considered.
- The standard tender conditions will apply.
- The Agency reserves the right to extend the Tender Period and/or alter Conditions of Tender during the Tender Period at its own discretion by notice published in the appropriate media and to all parties who have drawn documents.
- The invitation and award of this Tender is subject to the requirements of the Eastern Cape Parks and Tourism Agency Procurement Policy.
Enquiries regarding issue of bid documents may be directed by e-mail to Mrs. Andisiwe Tshwati at andisiwe.masebeni@ecpta.co.za
ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:
Hotline Number: Toll free number -0800 611 085; SMS: 33490 Email:ecpta@whistleblowing.co.za; Tip-offs Website:www.whistleblowing.co.za
