77/16/17- THE APPOINTMENT OF A SERVICE PROVIDER FOR MEDIA MONITORING OF ECPTA MEDIA ENDEVOURS FOR 18 MONTHS

The Eastern Cape Parks & Tourism Agency is seeking the services of a service provider to submit proposals for THE APPOINTMENT OF A SERVICE PROVIDER FOR MEDIA MONITORING OF ECPTA MEDIA ENDEVOURS FOR 18 MONTHS

Mini bid documents outlining detailed specifications will be made available from   Friday, 25 November 2016 free of charge and closing on Friday, 2 December 2016 at 11h00 am. The documents can only be e-mailed to applicants upon request.

To track and monitor media mentions in the public domain for ECPTA media activity for accurate trends and reports for a period of 18 months

Deliverables

The service provider must track, monitor and analyse all ECPTA mentions from a regional, national and international base and present findings in accurate scientific reports that quantify ROI.

Scope of work

• To track, monitor and analyse ECPTA media mentions in the public domain nationally and internationally
• The service provider needs to submit proposals and quotations for comprehensive media monitoring that will cover the following:

o   Unlimited yet customised keyword tracking through national and international databases media databases of print, online, radio mediums

o   Monitoring that showcases media exposure, reach, circulation, sentiment, AVE in ZAR value, and ROI amongst basics

o   Full time support through account manager

o   Monthly and quarterly tailored media reports

o   For a system that also allows for press outreach

NB: The Service provider must closely work with ECPTA’s Communication and Media manager to achieve the project’s purpose.

EVALUATION CRITERIA:

PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT NO. 5 OF 2000 AND ITS REGULATIONS WILL APPLY:

STAGE 1- FUNCTIONALITY

NB: Only proposers who obtain 70 out of 100 points for functionality will qualify for evaluation in terms of price. All points scored by qualifying proposers in Stage 1 will not be taken into consideration for evaluation at Stage 2.

 STAGE 2- PRICE and B-BBBEE

Bidders should take note that submissions are subject to functionality scoring as detailed in the mini-bid document.

Enquiries relating to the issue of these documents may be addressed to Mr Nathan Leeuw at 043 705 4400, e-mail: Nathan.Leeuw@ecpta.co.za.

Bids may only be submitted on the tender documentation that is issued. Requirements for sealing, addressing, delivering, opening and assessment of Tenders are stated in the Tender Data.

ECPTA SCM Policy will apply.

ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:

·         Hotline Number: Toll free number – 0800 872 209

·         Freepost: KZN 138 Umhlanga Rocks | 4320

·         Free Fax: 0800 00 77 88

·         Tip-offs Website: www.tip-offs.com