Bid No.13/FY/16 – Supply, delivery & off-loading of Cleaning Materials for a Period of Three (3) Years.

Bids are hereby invited for the APPOINTMENT OF SERVICE PROVIDER FOR THE SUPPLY, DELIVERY AND OFF-LOADING OF CLEANING MATERIALS FOR A PERIOD OF THREE (3) YEARS.

The Eastern Cape Parks & Tourism Agency has an objective to appoint a suitable service providers services for the supply, delivery and offloading of cleaning materials for the Eastern Cape Parks & Tourism Agency. The service provider is required to have the capability of servicing all ECPTA’s reserves through regional offices and head-office i.e. Port Elizabeth, Queenstown, Mthatha and East London.

ECPTA consists of multiple reserves, each with its own identified cleaning materials requirements. In addition these requirements may vary from region to region for each reserve depending on the nature of business.

Bid documents will be made available on Monday the 21^st September 2015 upon payment of a non-refundable fee of R100.00. These documents can be obtained from the offices of the Eastern Cape Parks & Tourism Agency, 6 St Marks Road, Southernwood, East London, or can be e-mailed to applicants upon request. Payment can be made in cash, on collection of the bid documents or by electronic transfer to the following account: “Eastern Cape Parks & Tourism Agency, Nedbank, Branch Number-126317, Account Number -1021541737” Bidders who pay by electronic transfer must use the bid number as a reference number and fax proof of payment to 086 619 9292 prior to the collection of the bid documents. Bidders wishing to tender for both of the above will need to pay, collect and submit two separate sets of documentation.

Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written in an envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at No. 6 St Marks Road, Southernwood, East London, 5200, by not later than 11ham on the 12^th October 2015, at which time the bids will be opened in public. Late tenders will not be considered.

For all enquiries regarding the bid document please contact Ms Hlengiwe Sibiya at 043 705 4400, e-mail: Hlengiwe.Sibiya@ecpta.co.za or Contact Ms Lorna Ndabeni for technical enquires at 047 5315 292 during working normal hours, email Lorna.Ndabeni@ecpta.co.za

POINTS WILL BE AWARDED IN ACCORDANCE WITH THE PREFERENTIAL PROCUREMENT POLICY FRAME WORK ACT (PPPFA) of 2005 AND ITS REGULATIONS AS FOLLOWS:

STAGE 1

NB: Bidders must provide sufficient proof/documents to justify awarding the above points; no points will be allocated where no sufficient detailed proof has been provided.

Only bidders who obtain 75 and above out of the 100 points for functionality (Stage 1 evaluation) will qualify for evaluation in terms of price (Stage 2 evaluation). Points scored by qualifying bidders in Stage 1 will not be taken into consideration for evaluation at Stage 2

STAGE 2

BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS:

1. The Eastern Cape Parks & Tourism Agency Supply Chain Management Policy will apply;
2. Eastern Cape Parks & Tourism Agency does not bind itself to accept the highest bid or any other bid and reserves the right to accept the whole or part of the bid;
3. Bids which are late, incomplete, unsigned or submitted by facsimile or electronically will not be accepted; the following documents must be submitted with the tender document:
   1. An original and valid SARS certificate
   2. Company Profile

• Company Registration Documents and shareholder’s certificate showing ownership details of the Company.

1. Certified Copy or an original B-BBEE Certificate
2. Companies who bid as a joint venture must submit a consolidated B-BBEE Verification Certificate only for this bid.
3. Bids submitted are to hold good for a period of 90 days.