The Eastern Cape Parks & Tourism Agency is looking for a suitable service provider for the Supply, delivery and offloading of Lucerne to Great Fish River, Baviaanskloof and Mpofu Nature Reserve for ECPTA for a period of three (3) years on an “ As And When Required Basis”
Bid documents outlining detailed specifications will be made available on the 19 October 2018 upon payment of a Non-refundable fee of R100.00. The documents can be obtained from the offices of Eastern Cape Parks and Tourism Agency, situated at No. 17-25 Oxford Street, Corner Oxford and Fleet Street, East London, or can be e-mailed to applicants upon request and receipt of payment. Payment can be made in cash on collection of the bid documents or by electronic transfer to the following account: ““Eastern Cape Parks & Tourism Agency, FNB, Branch Number-211021, Account Number – 6269 2245 949”. Bidders who pay by electronic transfer must use the bid number as a reference i.e. Tender No. 18/FY/19 and fax proof of payment to 086 208 0595 prior to the collection of the bid documents.
Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written on the envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at No. 17-25 Oxford Street, Corner Oxford and Fleet Street, East London, by not later than 11H00am on the 09 November 2018, at which time the bids will be opened in public.
Enquiries regarding the payment for and collection of Bid Document should be directed to Ms Hlokoma Nzanzeka at (043) 492 0758, E-mail: hlokoma.nzanzeka@ecpta.co.za. Technical enquiries can be directed to Mr. Gavin Shaw at 087 286 6545, E-mail: gavin.shaw@ecpta.co.za.
Bids will be evaluated in accordance with the Preferential Procurement Policy Frame Work Act (PPPFA) of 2000 (Act No. 5) and the Preferential Procurement Regulations of 2017.
A two stage evaluation process will be employed. Stage 1 will include prerequisites for bidding. Only service providers that provided all of what is required will proceed to stage 2 where bids will be assessed for price and B-BBEE Status Level in accordance with the Preferential Procurement Regulation of 2017.
Stage 1 – Prerequisites include the following:
- The supplier has to be an existing lucerne supplier with a minimum of two years relevant experience (submit proof of projects completed for each year in the form of appointment letters, and/or written references from previous clientele)
- The bidder must demonstrate abilities to deliver at least a minimum of 1500 bales in one year in the reference letters for a minimum of two years as above
- 1 truck with at least the capacity of 400 bales (proof of ownership or copy of agreement with leasing partner company accompanied by their proof of ownership of the truck)
- If the bidder is not a producer, a letter from the producer indicating quantity and quality available to the bidder should be attached
- ECPTA Invites bids from service providers with a B-BBEE certificate or Sworn Affidavit of Level 1 up to Level 2. No service provider of B-BBEE Level of over and above Level 2 will be considered for this Bid. Include a B-BBEE certificate or Sworn Affidavit certificate of Level 1 or 2 for compliance to this requirement.
NB: FAILURE TO PROVIDE ANY PROOF OF THE ABOVE WILL RESULT THE BIDDER BEING DISQUALIFIED. ONLY BIDDERS MEET ALL THE ABOVE (STAGE 1) WILL BE CONSIDERED TO BE EVALUATED FOR PRICE AND B-BBEE (STAGE 2).
Stage 2 – The preferential procurement regulations of 2017 will apply and quotes will be scored against Price and B-BBEE contribution level (Table 2). Points for Price and B-BBEE status will be calculated as described in the Preferential Procurement Regulations of 2017 and in the attached Preferential Points Claim Form. The attached Preferential Points Claim Form (SBD 6.1) must be completed if points are to be claimed for B-BEE contributions and a B-BBEE compliance certificate or a sworn affidavit must be submitted to substantiate this claim.
Price and B-BBEE
| Criteria | Weighting |
| Bid Price | 80 |
| B-BBEE Status | 20 |
| Total | 100 |
Bidders shall take note of the following bid conditions:
- The Eastern Cape Parks & Tourism Agency Supply Chain Management Policy will apply;
- Eastern Cape Parks & Tourism Agency does not bind itself to accept the lowest bid or any other bid and reserves the right to accept the whole or part of the bid;
- Canvassing with ECPTA officials shall disqualify a Tender
- Bids which are late, incomplete, unsigned or submitted by facsimile or electronically, will not be accepted;
- Bids submitted are to hold good for 120 days.
- Bidders must be registered on the Centralized Supplier Database (CSD)
- In order to meet the requirements of the Eastern Cape Framework for Local Economic Development though Procurement Initiatives, preference will be given to service providers who reside within the immediate geographical locality of the reserve. In this regards the following hierarchy may be followed in order to effectively stimulate the local economy:
- service providers within Ward Level
- service providers within Local Municipality Level
- service providers within District Municipality Level
- service providers within Provincial LevelECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:
- Hotline Number: Toll free number – 0800 872 209; Freepost: KZN 138 Umhlanga Rocks | 4320; Free Fax: 0800 00 77 88; Tip-offs Website: www.tip-offs.com
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