Bids are hereby invited for THE PROVISION OF WILDLIFE AUCTIONEER SERVICES FOR A PERIOD OF THREE (3) YEARS WITH AN OPTION TO EXTEND FOR A PERIOD OF TWO (2) YEARS
Bid documents outlining detailed specifications will be made available from Friday 09 December 2022 “FREE OF CHARGE”. Documents can be downloaded from https://visiteasterncape.co.za/corporate/procurements/request-for-tender or www.ectreasury.gov.za
Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written in an envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at No. 17-25 Oxford Street (Corner of Fleet Street & Oxford Street), by not later than 11h00 on Tuesday 07 February 2023, at which time the bids will be opened in public
For all enquiries regarding the bid document please contact Mr. Mcebisi Sandi at 043 492 0685, e-mail: Mcebisi.Sandi@ecpta.co.za or Contact Dr. Dean Peinke for technical enquires at 043 492 0893 during working normal hours, email Dean.Peinke@ecpta.co.za
EVALUATION CRITERIA
A three-stage evaluation process will be employed. In Stage 1 all bids received will be evaluated for functionality. Only service providers who meet the minimum score of 80 points and above on functionality will proceed to stage 2 where qualifying bidders will be assessed for presentation and system demonstration. Bidders must obtain 75 points and above on presentations and system demonstration in order to be evaluated on stage 3 for Price and B-BBEE in accordance with the Preferential Procurement Regulation of 2017.
STAGE 1: FUNCTIONALITY
Bidders must score a minimum of 80 points and above on functionality in order to be considered for evaluation of stage 2 for presentations and system demonstration. Bidders who score less than 80 out of 100 points will be disqualified.
| Criteria | Points |
| Company experience | 50 |
| Methodology | 20 |
| Resources | 30 |
| Total | 100 |
STAGE 2 – PRESENTATIONS & SYSTEM DEMONSTRATION
Bidders who obtain a minimum score of 80 points on functionality will be required to give an oral presentation, which may include, but is not limited to, a service demonstration of their proposal to ECPTA. This provides an opportunity for the bidder to clarify or elaborate on the proposal. This is a fact finding and explanation session only and does not include negotiation. ECPTA will schedule the time and location of these presentations. Where the system demonstration is conducted the threshold to proceed to the next phase is 75 points. The following criteria will be utilized:
|
Criteria |
Points |
| Detailed Methodology | 20 |
| Organogram and team capacity | 20 |
| The proof of profile of database | 20 |
| Marketing Plan | 20 |
| Administration and financial system used for the money collection. | 20 |
| Total | 100 |
STAGE 3 – PRICE & B-BBEE
| Criteria | Points |
| Bid Price | 80 |
| B-BBEE Contribution Level | 20 |
| Total | 100 |
Price and B-BBEE points will be calculated as described in the Preferential Procurement Regulations of 2017. SBD 6.1 form must be used to claim B-BBEE Status level of the company.
NB: Certified copy or original B-BBEE Status Level Verification Certificate or Sworn Affidavit must be submitted to substantiate B-BBEE Status claimed. When such certificate is not provided as proof the company will automatically score zero. Joint Ventures must submit a consolidated B-BBEE Status Level Certificate
