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REQUEST FOR QUOTATIONS
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MINI-BID NUMBER: 52/18/19
EMPLOYEE HEALTH AND WELLNESS PROGRAMME FOR THE EASTERN CAPE PARKS & TOURISM AGENCY
ECPTA hereby invites quotations for THE EMPLOYEE HEALTH AND WELLNESS PROGRAMME FOR THE EASTERN CAPE PARKS & TOURISM AGENCY
NB: It is important that ALL detailed information on required is furnished in full. Failure to comply will render your quotation liable to rejection, as late and incomplete quotations cannot be considered.
EVALUATION OF QUOTATIONS
PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT NO. 5 OF 2000 AND ITS REGULATIONS WILL APPLY:
EVALUATION CRITERIA
A two stage evaluation process will be employed. In Stage one, all bids received will be evaluated on prerequisites, only service providers who meet all prerequisite will be evaluated in stage two (2) for price and BBBEE Status Level in accordance with the Preferential Procurement Regulations of 2017.
STAGE 1: PRE-REQUISITE
- CV’s and proof of Qualifications for the project leader/ facilitator must be provided.
- Certificate of affiliation with the EAP association must be provided.
Note: Failure to provide both CV, Copy of qualifications will result in disqualification of your bid
- A detailed Project Implementation plan including but not limited to:
- Draft work plan
- showing tasks and milestones
- timelines
- Cost break down
- Proof of relevant experience of the bidder. Proof must be in the form of either:
- Reference letters
- Service level agreements
- Letters of award
- Purchase orders
Note: a minimum of three (3) different projects must be submitted. Failure to produce evidence in the above mentioned form will result in disqualification of your bid.
- Proof of address within the Eastern Cape in the form of one of the following:
- Lease agreement/ ownership of property;
- Municipal rates account; or
- Municipal billing
Failure to produce proof in the above mentioned form will result in disqualification of your bid.
NB: FAILURE TO SUBMIT ANY OF THE ABOVE WILL RESULT IN THE IMMEDIATE DISQUALIFICATION OF THE BIDDER
STAGE 2 OF BID EVALUATION FOR PRICE and B-BBBEE
| Criteria | Points Available |
| Bid Price | 80 |
| B-BBEE Contribution Level | 20 |
| Total | 100 |
NB: Certified copy or original B-BBEE Status Level Verification Certificate/ Sworn Affidavit must be submitted to substantiate B-BBEE Status claimed. When such certificate is not provided as proof the company will automatically score zero.
Mini-Bid documents will be available from the 05 FEBRUARY 2019 free of charge. Documents can only be emailed to applicants upon request.
Sealed Quotations endorsed on the envelope with the Tenderer’s name and the Quotation Number shall be deposited in the formal Tender Box situated in the ECPTA offices at 17-25 Oxford Street, Corner of Fleet and Oxford Street, East London CBD, East London or posted so as to reach The Chief Executive Officer, P.O. Box 11235, Southernwood, East London, 5213 in sufficient time for it to be placed in the Tender Box before the closing time of 11h00 on the closing date i.e. 12 FEBRUARY 2019.
- The Agency reserves the right not to accept the only or lowest tender or any tender at all, or to accept the whole or part of any Tender.
- Service providers must be registered with the Central Supplier Database
- In order to meet the requirements of the Eastern Cape Framework for Local Economic Development though Procurement Initiatives, preference will be given to contractors who reside within the immediate geographical locality of the reserve. In this regards the following hierarchy may be followed in order to effectively stimulate the local economy:
- Contractors within Ward Level
- Contractors within Local Municipality Level
- Contractors within District Municipality Level
- Contractors within Provincial Level
- Canvassing with ECPTA officials shall disqualify a Tender.
- Late, incomplete or unsigned Tenders will not be considered.
- The standard tender conditions will apply.
- The Agency reserves the right to extend the Tender Period and/or alter Conditions of Tender during the Tender Period at its own discretion by notice published in the appropriate media and to all parties who have drawn documents.
- The invitation and award of this Tender is subject to the requirements of the Eastern Cape Parks and Tourism Agency Procurement Policy.
Enquiries regarding issue of bid documents may be directed by e-mail to Miss Sibulele Dondashe at Sibulele.dondashe@ecpta.co.za. Technical enquiries may be directed to Ms. Thandiswa Gadu at Thandiswa.Gadu@ecpta.co.za
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ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:
Hotline Number: Toll free number – 0800 872 209; Freepost: KZN 138 Umhlanga Rocks | 4320; Free Fax: 0800 00 77 88; Tip-offs Website: www.tip-offs.com
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