ECPTA hereby invites quotations from prospective service providers for the supply, delivery and offloading of linen and towels for the Eastern Cape Parks & Tourism Agency.
Mini bid documents will be available from the 25 May 2018 free of charge. Documents can only be emailed to applicants upon request.
Sealed Quotations endorsed on the envelope with the bidder’s name and the mini bid Number shall be deposited in the formal Tender Box situated in the ECPTA offices at 17-25 Oxford Street, Corner of Fleet and Oxford Street, East London CBD, East London before on the closing date i.e. 08 June 2018, 11h00am.
EVALUATION CRITERIA
In terms of Preferential Procurement Policy Framework issued in terms of PPPFA, Act 5 of 2000 and its Regulations of 2017 and bids will be evaluated in accordance to 80/20 preference point system.
A two stage evaluation process will be employed. In Stage 1 all quotes received will be evaluated Local Production and Content. Only service providers who meet the required threshold for local production and content will proceed to stage 2 where quotes will be assessed for price and B-BBEE Status Level in accordance with the Preferential Procurement Regulation of 2017.
3.1 Local Content and Production
• Bidders must declare the local production and content as per the requirement of SBD 6.2
• The minimum requirement threshold for Local Production and Content for the linen is 100%
• NB: Bidders who obtain a minimum local content threshold of 100% or more will be evaluated
on Price and B-BBEE (Stage2).
• bidders must be registered on the Centralised Supplier Database (CSD) and submit a proof of CSD registration Report
• B-BBEE Verification Certificate or Sworn Affidavit.
• Fully completed annexure C
PRE-QUALIFICATION
Only SABS approved goods will be accepted.
Only 100% local production or manufactured linen and towels will be accepted.
A copy of the DTi authorization letter to import raw material must be submitted together with the bid document at the closing date of the bid.
Bidders must submit Valid Manufacturers Letter of Good Standing with the Compensation Fund
In order to meet the requirements of the Eastern Cape Framework for Local Economic Development though Procurement Initiatives, only service providers and manufacturers who reside within the Eastern Cape Province will be considered. Service providers and manufacturers must submit proof of address of the manufacturing warehouse. Failure to submit proof of address will result in immediate rejection of the bid. Note: if the manufacturing warehouse of another company will be used, documentation to confirm such relationship or arrangement must be included. Failure to provide proof of arrangements will lead to immediate rejection of the bid.
The Declaration of Interest form must be completed.
The bid document must be completed in all respects in black ink.
Bids must be submitted on original bid documents.
Bid documents must remain intact and no portion may be detached.
NB: Failure to meet any of the above requirements will result in bid being Non-responsive
STAGE 1: LOCAL CONTENT
The Textiles, Clothing, Leather and Footwear Sector have been Designated for Local Production and Content with effect from 16th July 2012 in terms of Regulation 8(1), 8(2) and 8(4) of the Preferential Procurement Regulations, 2017.
The stipulated minimum threshold percentages for Local Production and content for the Textiles, Clothing, Leather and Footwear sector is 100%. The local content expressed as a percentage of the bid price shall be calculated in accordance with the following formula:
LC = (1 – x/y) * 100
Where
X is the imported content in Rand
Y is the bid price in Rand excluding Value Added Tax (VAT)
Please note well that prices referred to in the determination of X must be converted to Rand (ZAR) by using the exchange rate published by the SARB at 12h00 on the date of advertisement of the bid.
If there is a component/ raw material / input to be used or used for a specific item is not available locally and that making one not to reach the stipulated minimum threshold, the bidders should obtain a written Authorization / Exemption Letter from the dti, should there be a need to import such a component/ raw material or input to be used or used for that specific item. A copy of the Authorization or Exemption Letter must be submitted together with the bid document at the closing date and time of the bid.
For further information bidders may contact the Industrial Procurement Unit within the dti. the dti Industrial Procurement Unit contact details are as follows:-
Mr Raphael Kitiaka, (012) 394 3500, email: MRkitiaka@thedti.gov.za
Ms Rendani Raluthaga, (012) 3941412. Email: RRaluthaga@thedti.gov.za
Ms. Miyelani Masinga. (012) 394 1664. Email: Mmasinga@thedti.gov.za
Ms Mamosai Seleka, (012) 394 1213, E-mail: MSeleka@thedti.gov.za
Price and B-BBEE points will be calculated as described in the Preferential Procurement Regulations of 2017. SBD 6.1 form must be used to claim B-BBEE Status level of the company.
STAGE 2: PRICE & B-BBEE
Criteria Points Available
Bid Price 80
B-BBEE Contribution Level 20
Total 100
NB: Certified copy or original B-BBEE Status Level Verification Certificate/ Sworn Affidavit must be submitted to substantiate B-BBEE Status claimed. When such certificate is not provided as proof the company will automatically score zero.
1. BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS:
• The Eastern Cape Parks and Tourism Agency Supply Chain Management Policy will apply;
• Bidders must be registered with the Treasury Central Supplier Database (CSD)
• Eastern Cape Parks and Tourism Agency does not bind itself to accept the highest bid or any other bid and reserves the right to accept the whole or part of the bid;
• Bids which are late, incomplete, unsigned or submitted by facsimile or electronically will not be accepted;
The following documents must be submitted with the tender document:
Company Profile
Certified Copy or an original B-BBEE Certificate OR a Sworn Affidavit
Companies who bid as a joint venture must submit a consolidated B-BBEE Verification Certificate only for this bid.
• Bids submitted are to hold good for a period of 90 days
• Fully completed Annexure C
• Letter of authorization from the Department of Trade and Industry to import raw material .
• Fully completed SBD6.2
• Bids submitted are to hold good for a period of 90 days
• A Service Level Agreement will be signed by the successful bidder
• In order to meet the requirements of the Eastern Cape Framework for Local Economic Development though Procurement Initiatives, preference will be given to service providers who reside within the immediate geographical locality of the reserve. In this regards the following hierarchy will be followed in order to effectively stimulate the local economy:
o Service providers within Ward Level
o Service providers within Local Municipality Level
o Service providers within District Municipality Level
o Service providers within Provincial Level
o Service providers within National Level
For technical enquiries please contact: Siyasanga Mabuyane Email Address: Siyasanga.Mabuyane@ecpta.co.za , Phone: 043 705 4400
Enquiries regarding the Bid Document: Mr. Mandla Mahlungulu Email Address: Mandla.Mahlungulu@ecpta.co.za Phone: 043 705 4400
For document please send email request to Mandla.Mahlungulu@ecpta.co.za
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ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:
Hotline Number: Toll free number – 0800 872 209; Freepost: KZN 138 Umhlanga Rocks | 4320; Free Fax: 0800 00 77 88; Tip-offs Website: www.tip-offs.com
