REQUEST FOR QUOTATIONS
MINI BID NUMBER: M/15/24/25
THE APPOINTMENT OF A SERVICE PROVIDER TO PROVIDE CFO SUPPORT SERVICES FOR A PERIOD OF 3 MONTHS
Bids are hereby invited for THE APPOINTMENT OF A SERVICE PROVIDER TO PROVIDE CFO SUPPORT SERVICES FOR A PERIOD OF 3 MONTHS.
Bid documents outlining detailed specifications will be made available from Friday, 08 November 2024 “FREE OF CHARGE”. Documents can be downloaded from the ECPTA website: www.visiteasterncape.co.za/corporate/procurement/mini-bids
Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written in an envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at No. 17-25 Oxford Street (Corner of Fleet Street & Oxford Street), by not later than 11h00 on Tuesday, 19 November 2024, at which time the bids will be opened in public.
For all enquiries regarding the bid document please contact Mr. Sinawo Hondwana at 043 492 0779, e-mail: Sinawo.hondwana@ecpta.co.za or Contact Ms. Unathi Zinganto for technical enquires at 043 492 0871 during working normal hours, email Unathi.zinganto@ecpta.co.za
ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below: Hotline Number: Toll free number -0800 611 085; SMS: 33490 Email: ecpta@whistleblowing.co.za; Tip-offs Website:
www.whistleblowing.co.za
Evaluation Criteria
A Two (2) Stage evaluation process will be employed. In Stage one, all bids received will be evaluated for compliance with bid requirements. Only service providers who meet the all the criteria for compliance with bid requirements will proceed to stage 2 for price and specific goals in accordance with the Preferential Procurement Policy Regulations of 2022 utilising 80/20 preference point system.
- Company Experience (bidder)
The service provider must have completed CFO support/ related projects at three (3) other entities in the public sector or “clean audit” projects within the past five (5) years. Proof of experience must be submitted in ANY of the following documents:
- Reference Letters; or
- Service level Agreements; or
- Reference forms attached to the bid documents.
NB: Proof of experience must be on the letterhead of the clients currently or previously serviced and must detail the type of work done and the period. Failure to provide proof of experience in the prescribed manner will lead to disqualification of the bid
- Proof of Professional Registration of the company
The bidding company must be registered with SAICA and be in good standing. Proof of registration must be submitted with the bid.
- Project Management Team
The bidder must submit a CV and proof of Qualifications of the Lead Project Manager with SAICA qualifications with a minimum of ten (10) years relevant experience.
NB: Failure to submit either the CV or proof of qualifications will lead to immediate rejection of the bid.
Based on the nature of works, it is the responsibility of the Bidder to identify any other critical professional/ specialists required for the completion of the project. Such professionals must be linked to the scope of work and proposed methodology and organogram submitted and be accounted for in the activity and pricing schedule. ECPTA will not be responsible for payment of fees for any additional professionals/ specialists not costed & listed in the pricing schedule. For all additional professionals/specialists identified, the bidder must submit CVs of the resources, copies of qualifications and copies of professional registration. All professionals/specialists proposed must have a minimum of 5 years’ experience.
Stage 2: price and specific goals
| Criteria | Points |
| Bid Price | 80 |
| Specific Goals | 20 |
| Total | 100 |
Price and Specific Goals points will be calculated as described in the Preferential Procurement Regulations of 2022. SBD 6.1 form must be used to claim points for Specific Goals for the company.
A copy of CSD report, Medical Certificate (where applicable) and Proof of Address must be submitted as proof of specific goals. When the above documentation is not provided as proof the company will automatically score zero.
