ECPTA hereby invites quotations for THE APPOINTMENT OF A SHORT-TERM INSURANCE SERVICE INTERMEDIARY/BROKER FOR THE DURATION OF (3) YEARS WITH AN OPTION TO EXTEND FOR A FURTHER PERIOD OF 2 YEARS. Please refer to the attached Specifications which details the schedules of requirements Please refer to the attached Specifications for details.
NB: It is important that ALL detailed information required is furnished in full. Failure to comply will render your quotation liable to rejection, as late and incomplete quotations cannot be considered.
Quotation documents will be available from the 15 November 2023 free of charge. Documents can be downloaded from www.visiteasterncape.co.za/corporate/procurements/mini–bids
EVALUATION CRITERIA
BIDS WILL BE EVALUATED IN ACCORDANCE WITH THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT (PPPFA) of 2000 AS FOLLOWS:
A Three-stage evaluation process will be employed. In Stage One, all bids received will be evaluated for compliance to the bid requirements. Only bidders who are responsive on Stage 1 will proceed to Stage 2 Functionality. In Stage 2 bidders must obtain a minimum of 40 points, only bidders who score the minimum threshold of 40 out of 60 points will proceed to Stage 3 where bids will be assessed for Price and Specific Goals in accordance with the Preferential Procurement Regulations of 2022.
Stage 1: Compliance Requirements
Bidders must comply with the set of compliance requirements listed below. Bidders must comply with the set of Compliance Requirements and MUST submit evidence to be considered for evaluation. Failure to submit evidence will lead to immediate rejection of the bid.
Stage 2: Functionality
Bidders will be evaluated against the criteria and weightings specified in the table below. Only bidders who obtain a minimum score of 40 out of 60 will proceed to the next stage of evaluation.
| Criteria | Weighting |
| Company Experience | 30 |
| Proposal | 30 |
| Total | 60 |
Stage 2: Price & Specific Goals
| Criteria | Points |
| Bid Price | 80 |
| Specific Goals | 20 |
| Total | 100 |
Sealed Quotations endorsed on the envelope with the Tenderer’s name and the Quotation Number shall be deposited in the formal Tender Box situated in the ECPTA offices at 17-25 Oxford Street, Corner of Fleet and Oxford Street, East London CBD, East London or posted so as to reach The Chief Executive Officer, P.O. Box 11235, Southernwood, East London, 5213 in sufficient time for it to be placed in the Tender Box before the closing time of 11h00 on the closing date i.e.24 November 2024.
Enquiries regarding issue of bid documents may be directed by e-mail to Ms. Unathi Zinganto at Unathi.Zinganto@ecpta.co.za Technical enquiries may be directed to Ms. Noluthando Gubevu at Noluthando.Gubevu@ecpta.co.za
ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below: Hotline Number: Toll free number -0800 611 085; SMS: 33490 Email: ecpta@whistleblowing.co.za; Tip-offs Website: www.whistleblowing.co.za
Additional information:
