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REQUEST FOR QUOTATIONS
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MINI-BID NUMBER: 38/18/19
THE PROVISION OF CLEANING SERVICES FOR A PERIOD OF THREE (3) YEARS FOR ISLAND NATURE RESERVE
ECPTA hereby invites quotations FOR THE PROVISION OF CLEANING SERVICES FOR A PERIOD OF THREE (3) YEARS FOR ISLAND NATURE RESERVE Please refer to the attached Specifications for details.
NB: It is important that ALL detailed information on required is furnished in full. Failure to comply will render your quotation liable to rejection, as late and incomplete quotations cannot be considered.
EVALUATION OF QUOTATIONS
PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT NO. 5 OF 2000 AND ITS REGULATIONS WILL APPLY:
Quotes will be evaluated in Two (2) stages. Stage 1 will be for Pre-requisite and Stage 2 for Price and B-BBEE contribution level. Points for Price and B-BBEE status will be calculated as described in the Preferential Procurement Regulations of 2017 and in the attached Preferential Points Claim Form.
STAGE 1: PRE-REQUISITE REQUIREMENTS
- Proof of three (3) similar projects completed
Please provide proof of relevant projects completed. Proof of relevant projects completed must be in the form of
- Reference Letters,
- Letters of award,
- Service Level Agreements.
- NB: Failure to provide proof of the above in the prescribed format will result in bidder being disqualified.
- Proof of local Address (Bidders must have offices within the Nelson Mandela Bay District Municipality. Proof must be in the form of:
- Lease Agreement
- Utility Bill
- Municipal Account
- NB: Failure to submit the proof of the address in the above format will lead bidder being disqualified
- Proof of Membership with the National Contract Cleaners Association (NCCA)
- NB: Failure to submit proof of membership of the above will result in the disqualification of your bid document. Bidders must attach copy of Certificate.
STAGE 2: Price and B-BBEE
| Criteria | Points Available |
| Bid Price | 80 |
| B-BBEE Contribution Level | 20 |
| Total | 100 |
NB: Certified copy or original B-BBEE Status Level Verification Certificate/ Sworn Affidavit must be submitted to substantiate B-BBEE Status claimed. When such certificate is not provided as proof the company will automatically score zero.
Mini-Bid documents will be available from the 31 OCTOBER 2018 free of charge. Documents can only be emailed to applicants upon request.
Sealed Quotations endorsed on the envelope with the Tenderer’s name and the Quotation Number shall be deposited in the formal Tender Box situated in the ECPTA offices at 17-25 Oxford Street, Corner of Fleet and Oxford Street, East London CBD, East London or posted so as to reach The Chief Executive Officer, P.O. Box 11235, Southernwood, East London, 5213 in sufficient time for it to be placed in the Tender Box before the closing time of 11h00 on the closing date i.e. 08 NOVEMBER 2018.
- The Agency reserves the right not to accept the only or lowest tender or any tender at all, or to accept the whole or part of any Tender.
- Service providers must be registered with the Central Supplier Database
- In order to meet the requirements of the Eastern Cape Framework for Local Economic Development though Procurement Initiatives, preference will be given to contractors who reside within the immediate geographical locality of the reserve. In this regards the following hierarchy may be followed in order to effectively stimulate the local economy:
- Contractors within Ward Level
- Contractors within Local Municipality Level
- Contractors within District Municipality Level
- Contractors within Provincial Level
- Canvassing with ECPTA officials shall disqualify a Tender.
- Late, incomplete or unsigned Tenders will not be considered.
- The standard tender conditions will apply.
- The Agency reserves the right to extend the Tender Period and/or alter Conditions of Tender during the Tender Period at its own discretion by notice published in the appropriate media and to all parties who have drawn documents.
- The invitation and award of this Tender is subject to the requirements of the Eastern Cape Parks and Tourism Agency Procurement Policy.
Enquiries regarding issue of bid documents may be directed by e-mail to Mr Nathan Leeuw at Nathan.Leeuw@ecpta.co.za. Technical enquiries may be directed to Mr. Wayne Erlank at Wayne.Erlank@ecpta.co.za
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ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:
Hotline Number: Toll free number – 0800 872 209; Freepost: KZN 138 Umhlanga Rocks | 4320; Free Fax: 0800 00 77 88; Tip-offs Website: www.tip-offs.com
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