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REQUEST FOR QUOTATION
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QUOTATION NUMBER: 38/19/20
DEVELOPMENT OF DRAFT MANAGEMENT PLANS IN CONSULTATION WITH LAND USERS AND RELEVANT STAKEHOLDERS
ECPTA hereby invites quotations FOR THE DEVELOPMENT OF DRAFT MANAGEMENT PLANS IN CONSULTATION WITH LAND USERS AND RELEVANT STAKEHOLDERS. Please refer to the attached Specifications for details.
NB: It is important that ALL detailed information on required is furnished in full. Failure to comply will render your quotation liable to rejection, as late and incomplete quotations cannot be considered.
EVALUATION OF QUOTATIONS
PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT NO. 5 OF 2000 AND ITS REGULATIONS WILL APPLY:
A Two (2) stage evaluation process will be employed. In Stage One (1) all bids received will be evaluated based on Functionality. Only service providers who meet the minimum criteria for functionality will proceed to Stage 2 where bids will be assessed for Price and BBBEE Status Level in accordance with the Preferential Procurement Regulations of 2017.
STAGE 1 – FUNCTIONALITY
| EVALUATION CRITERIA | POINTS |
| COMPANY EXPERIENCE | 20 |
| METHODOLOGY | 40 |
| STAFF CAPACITY & COMPETENCY | 40 |
| TOTAL | 100 |
NB: Only Bidders who obtain 80 out of 100 points for functionality will qualify for evaluation in terms of price and B-BBEE. All points scored by qualifying proposers in Stage 1 will not be taken into consideration for evaluation at Stage 2.
STAGE 2- PRICE B-BBEE
TABLE
| Criteria | Points Available |
| Bid Price | 80 |
| B-BBEE Contribution Level | 20 |
| Total | 100 |
Quotation documents will be available from the 23rd of October 2019 free of charge. Documents can only be emailed to applicants upon request.
Sealed Quotations endorsed on the envelope with the Tenderer’s name and the Quotation Number shall be deposited in the formal Tender Box situated in the ECPTA offices at 17-25 Oxford Street, Corner of Fleet and Oxford Street, East London CBD, East London or posted so as to reach The Chief Executive Officer, P.O. Box 11235, Southernwood, East London, 5213 in sufficient time for it to be placed in the Tender Box before the closing time of 11h00 on the closing date i.e. 6th of November 2019.
BIDDERS SHALL TAKE NOTE OF THE FOLLOWING PROPOSAL CONDITIONS
In addition to those (the conditions) stipulated in any other section of the bid documents, potential bidders should be especially aware of the following terms and conditions:
- The ECPTA’s supply chain management policy will apply.
- The ECPTA’s does not bind itself to accept the highest bid or any other bid and reserves the right to accept the whole or part of the bid.
- Bids that are late, incomplete unsigned, or submitted by facsimile or electronically will not accepted.
- The following documents must be submitted with the bid:
- Company profile
- Proof of Registration with National Central Supplier Database (CSD)
- Bids submitted are to hold good for a period of 90 days.
- A service level agreement shall be signed with the successful service provider.
- ECPTA will not be held responsible for any cost incurred by the service provider in the preparation and submission of the proposal.
- Identity document of the owners of the company and credentials of the company and team to be involved in the project are to be included with the bid as they will be subject to vetting.
- ECPTA reserves the right to terminate the contract if not satisfied with the work produced by the service provider. Only bidders that meet the requirements of the bid specification shall be considered during the adjudication process.
- Companies that bid as joint venture must have a signed business agreement by both parties. If the service provider does not meet this requirement it will be automatically disqualified._____________________________________________________________________________
- ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:
- Enquiries regarding issue of bid documents may be directed by e-mail to Ms Hlokoma Nzanzeka at Hlokoma.Nzanzeka@ecpta.co.za. – 043 492 0693. Technical enquiries can be directed by email to Mr Malaika Koali-Lebona at Malaika.Koali-Lebona@ecpta.co.za- 043 705 4400
Hotline Number: Toll free number -0800 611 085; SMS: 33490 Email:ecpta@whistleblowing.co.za; Tip-offs Website:www.whistleblowing.co.za
