_________________________________________________________
REQUEST FOR QUOTATIONS
_________________________________________________________
QUOTATION NUMBER: 40/19/20
THE SUPPLY AND DELIVERY OF HARDWARE EQUIPMENT FOR THE EASTERN CAPE PARKS AND TOURISM AGENCY FOR A PERIOD OF 36 MONTHS WITH AN OPTION TO EXTEND FOR A FURTHER 12 MONTHS ________________________________________________________
ECPTA hereby invites quotations FOR THE SUPPLY AND DELIVERY OF HARDWARE EQUIPMENT FOR THE EASTERN CAPE PARKS AND TOURISM AGENCY FOR A PERIOD OF 36 MONTHS WITH AN OPTION TO EXTEND FOR A FURTHER 12 MONTHS. Please refer to the attached Specifications for details.
NB: It is important that ALL detailed information on required is furnished in full. Failure to comply will render your quotation liable to rejection, as late and incomplete quotations cannot be considered.
EVALUATION OF QUOTATIONS
PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT NO. 5 OF 2000 AND ITS REGULATIONS WILL APPLY:
A Three (3) stage evaluation process will be employed. Stage One (1) Bids will be evaluated based on Local Economic Development. Only bidders who meet the criteria for Local Economic Development will advance to Stage 2. In Stage Two (2) all bids received will be evaluated based Local Content. Only service providers who meet the criteria for Local Content will proceed to Stage 3 where bids will be assessed for Price and BBBEE Status Level in accordance with the Preferential Procurement Regulations of 2017.
STAGE 1: LOCAL ECONOMIC DEVELOPMENT
Proof of local Address (Bidders must have offices/business address within relevant Municipalities as chosen above). Proof must be in the form of:
- Lease Agreement; or
- Utility Bill/ Municipal Account; or
- Signed letter form ward councillor
NB: Failure to submit the proof of the address in the above format will lead bidder being disqualified
STAGE 2: Local Production and Content
Local Content and Production
- Bidders must declare the local production and content as per the requirement of SBD 6.2
- The minimum requirement threshold for Local Production and Content for Steel Products and Components for Construction is 100%
- The minimum requirement threshold for Local Production and Content for Plastic Pipes is 100%
- NB: Bidders who passed the local content threshold will be evaluated for price and B-BBEE.
- Bidders who fail to obtain the minimum local content threshold will be rejected and not evaluated further.
Fully completed annexure C,D and E local content declaration forms
NB: Bidders must complete and submit SBD 6.2 and all its associated Annexures in order to be considered. Failure to complete the SBD 6.2 and or its Annexures or failure to obtain the minimum threshold for local content will result in immediate rejection of the bid.
If the quantity of materials and or product required cannot be wholly sourced from South African based manufacturers and /or at the designated local content threshold at any particular time, bidders should obtain written approval from the Department of Trade and Industry (dti) to supply the remaining portion at a lower local content threshold. Such approvals should be obtained prior to the closure of the bid. For further information, bidders may contact Dr Tebogo Makube from the dti at TMakube@thedti.co.za or 012 394 3927.
STAGE 3 – PRICE & B-BBEE
| Criteria | Points Available |
| Bid Price | 80 |
| B-BBEE Contribution Level | 20 |
| Total | 100 |
NB: Certified copy or original B-BBEE Status Level Verification Certificate/ Sworn Affidavit must be submitted to substantiate B-BBEE Status claimed. When such certificate is not provided as proof the company will automatically score zero.
Quotation documents will be available from the 01 NOVEMBER 2019 free of charge. Documents can only be emailed to applicants upon request.
Sealed Quotations endorsed on the envelope with the Tenderer’s name and the Quotation Number shall be deposited in the formal Tender Box situated in the ECPTA offices at 17-25 Oxford Street, Corner of Fleet and Oxford Street, East London CBD, East London or posted so as to reach The Chief Executive Officer, P.O. Box 11235, Southernwood, East London, 5213 in sufficient time for it to be placed in the Tender Box before the closing time of 11h00 on the closing date i.e. 02 DECEMBER 2019.
- The Agency reserves the right not to accept the only or lowest tender or any tender at all, or to accept the whole or part of any Tender.
- Service providers must be registered with the Central Supplier Database
- In order to meet the requirements of the Eastern Cape Framework for Local Economic Development though Procurement Initiatives, preference will be given to suppliers who reside within the immediate geographical locality of the reserve. In this regards the following hierarchy may be followed in order to effectively stimulate the local economy:
- Contractors within Ward Level
- Contractors within Local Municipality Level
- Canvassing with ECPTA officials shall disqualify a Tender.
- Late, incomplete or unsigned Tenders will not be considered.
- The standard tender conditions will apply.
- The Agency reserves the right to extend the Tender Period and/or alter Conditions of Tender during the Tender Period at its own discretion by notice published in the appropriate media and to all parties who have drawn documents.
- The invitation and award of this Tender is subject to the requirements of the Eastern Cape Parks and Tourism Agency Procurement Policy.
Enquiries regarding issue of bid documents may be directed by e-mail to Mr Nathan Leeuw at nathan.leeuw@ecpta.co.za.
_____________________________________________________________________________
ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:
Hotline Number: Toll free number -0800 611 085; SMS: 33490 Email:ecpta@whistleblowing.co.za; Tip-offs Website:www.whistleblowing.co.za
