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REQUEST FOR QUOTATION
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QUOTATION NUMBER: 44/19/20
THE PROVISION OF SECURITY SERVICES AT HLULEKA NATURE RESERVE ON A MONTH TO MONTH BASIS FOR A PERIOD NOT EXCEEDING 6 MONTHS
ECPTA hereby invites quotations FOR THE PROVISION OF SECURITY SERVICES AT HLULEKA NATURE RESERVE ON A MONTH TO MONTH BASIS FOR A PERIOD NOT EXCEEDING 6 MONTHS Please refer to the attached Specifications for details.
NB: It is important that ALL detailed information on required is furnished in full. Failure to comply will render your quotation liable to rejection, as late and incomplete quotations cannot be considered.
EVALUATION OF QUOTATIONS
PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT NO. 5 OF 2000 AND ITS REGULATIONS WILL APPLY:
A Two (2) stage evaluation process will be employed. Stage One (1) Bids will be evaluated based on a Pre-requisite. Only bidders who meet the criteria for the Pre-requisite will advance to Stage 2. In Stage Two (2) all bids received will be evaluated based on Price and BBBEE Status Level in accordance with the Preferential Procurement Regulations of 2017.
STAGE 1- PRE-QUALIFICATION
- Company must be PSIRA Accredited ( Failure to provide company’s PSIRA certificate will result in bidder being disqualified)
- Company must provide Four (4) Armed Grade C PSIRA accredited guards plus 1 Armed guard who may relieve them on duty (This will be verified on site visitation)
- Proof of local Address (Bidders must have offices/business address within O.R Tambo District). Proof must be in the form of:
- Lease Agreement; or
- Utility Bill/ Municipal Account; or
- Signed letter form ward councillor
Note: Failure to provide proof in the above mentioned formats will result in disqualification of bid
NB: Failure to provide proof any of the above requirements will result in the immediate disqualification of the bidder
STAGE 2- PRICE B-BBEE
TABLE
| Criteria | Points Available |
| Bid Price | 80 |
| B-BBEE Contribution Level | 20 |
| Total | 100 |
NB: Certified copy or original B-BBEE Status Level Verification Certificate/ Sworn Affidavit must be submitted to substantiate B-BBEE Status claimed. When such certificate is not provided as proof the company will automatically score zero.
Quotation documents will be available from the 4th of November 2019 free of charge. Documents can only be emailed to applicants upon request.
Sealed Quotations endorsed on the envelope with the Tenderer’s name and the Quotation Number shall be deposited in the formal Tender Box situated in the ECPTA offices at 17-25 Oxford Street, Corner of Fleet and Oxford Street, East London CBD, East London or posted so as to reach The Chief Executive Officer, P.O. Box 11235, Southernwood, East London, 5213 in sufficient time for it to be placed in the Tender Box before the closing time of 11h00 on the closing date i.e. 15th of November 2019.
- The Agency reserves the right not to accept the only or lowest tender or any tender at all, or to accept the whole or part of any Tender.
- Service providers must be registered with the Central Supplier Database
- In order to meet the requirements of the Eastern Cape Framework for Local Economic Development though Procurement Initiatives, preference will be given to contractors who reside within the Eastern Cape.
- Canvassing with ECPTA officials shall disqualify a Tender.
- Late, incomplete or unsigned Tenders will not be considered.
- The standard tender conditions will apply.
- The Agency reserves the right to extend the Tender Period and/or alter Conditions of Tender during the Tender Period at its own discretion by notice published in the appropriate media and to all parties who have drawn documents.
- The invitation and award of this Tender is subject to the requirements of the Eastern Cape Parks and Tourism Agency Procurement Policy.
Enquiries regarding issue of bid documents may be directed by e-mail to Mr Nathan Leeuw at Nathan.Leeuw@ecpta.co.za. – 043 492 0693. Technical enquiries can be directed by email to Ms Nikelwa Tom at Nikelwa.Tom@ecpta.co.za- 079 493 3566
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ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:
Hotline Number: Toll free number -0800 611 085; SMS: 33490 Email:ecpta@whistleblowing.co.za; Tip-offs Website:www.whistleblowing.co.za
