ECPTA hereby invites quotations FOR THE APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY, INSTALLATION AND MONITORING OF A VEHICLE TRACKING SYSTEM FOR THE EASTERN CAPE PARKS & TOURISM AGENCY FOR A PERIOD OF 12 MONTHS ON AN “AS AND WHEN” REQUIRED BASIS. Please refer to the attached Specifications for details.
NB: It is important that ALL detailed information on required is furnished in full. Failure to comply will render your quotation liable to rejection, as late and incomplete quotations cannot be considered.
EVALUATION OF QUOTATIONS
A Two Stage evaluation process will be employed. In Stage 1 all bids received will be evaluated for Pre-Qualification. Only service providers who meet all the criteria for Pre-qualification will proceed to be evaluated for Stage 2 for Price and B-BBEE.
STAGE 1: PRE-QUALIFICATION REQUIREMENTS
- Proof of at least Three (3) years relevant experience
Please provide proof of relevant experience in the form of
- Reference Letters,
- Letters of award,
- Service Level Agreements/Purchase Orders
NB: Failure to provide proof of the above in the prescribed format will result in bidder being disqualified. References should reflect number of years and number of fleet.
- Proof affiliation to relative vehicle tracking body.
Please provide proof of accreditation from relevant vehicle security body.
- Failure to submit proof of accreditation will lead to bidder being disqualified.
STAGE 2: PRICE AND B-BBEE
| Criteria | Points Available |
| Bid Price | 80 |
| B-BBEE Contribution Level | 20 |
| Total | 100 |
Price and B-BBEE points will be calculated as described in the Preferential Procurement Regulations of 2017. SBD 6.1 form must be used to claim B-BBEE Status level of the company.
NB: Certified copy or original B-BBEE Status Level Verification Certificate must be submitted to substantiate B-BBEE Status claimed. When such certificate is provided as proof the company will automatically score zero
Quotation documents will be available from the 13 MARCH 2020 free of charge. Documents can only be emailed to applicants upon request.
Sealed Quotations endorsed on the envelope with the Tenderer’s name and the Quotation Number shall be deposited in the formal Tender Box situated in the ECPTA offices at 17-25 Oxford Street, Corner of Fleet and Oxford Street, East London CBD, East London or posted so as to reach The Chief Executive Officer, P.O. Box 11235, Southernwood, East London, 5213 in sufficient time for it to be placed in the Tender Box before the closing time of 11h00 on the closing date i.e. 23 MARCH 2020.
- The Agency reserves the right not to accept the only or lowest tender or any tender at all, or to accept the whole or part of any Tender.
- Service providers must be registered with the Central Supplier Database
- In order to meet the requirements of the Eastern Cape Framework for Local Economic Development though Procurement Initiatives, preference will be given to contractors who reside within the immediate geographical locality of the head office. In this regards the following hierarchy may be followed in order to effectively stimulate the local economy:
- Contractors within Ward Level
- Contractors within Local Municipality Level
- Contractors within District Municipality Level
- Contractors within Provincial Level
- Canvassing with ECPTA officials shall disqualify a Tender.
- Late, incomplete or unsigned Tenders will not be considered.
- The standard tender conditions will apply.
- The Agency reserves the right to extend the Tender Period and/or alter Conditions of Tender during the Tender Period at its own discretion by notice published in the appropriate media and to all parties who have drawn documents.
- The invitation and award of this Tender is subject to the requirements of the Eastern Cape Parks and Tourism Agency Procurement Policy.
Enquiries regarding issue of bid documents may be directed by e-mail to Mr Nathan Leeuw at nathan.leeuw@ecpta.co.za. Technical enquiries may be directed to Mr Gcobani Gantsho at Gcobani.Gantsho@ecpta.co.za
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ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:
Hotline Number: Toll free number -0800 611 085; SMS: 33490 Email:ecpta@whistleblowing.co.za; Tip-offs Website:www.whistleblowing.co.za
