ECPTA hereby invites quotations for THE APPOINTMENT OF A SERVICE PROVIDER FOR THE DESIGN AND CONSTRUCTION OF EXHIBITION STAND OF AFRICA TRAVEL INDABA, DURBAN ICC FOR 2023. Please refer to the attached Specifications for details.
NB: It is important that ALL detailed information on required is furnished in full. Failure to comply will render your quotation liable to rejection, as late and incomplete quotations cannot be considered.
EVALUATION CRITERIA
A Two Stage evaluation process will be employed. In Stage 1 all bids received will be evaluated on Functionality. Only Bidders who score 75 and above will be evaluated in Stage 2 for Price and Specific Goal.
STAGE 1 – FUNCTIONALITY
| Functionality | Points |
| Creativity, Design and Layout | 40 |
| Branding | 20 |
| Company Experience | 20 |
| Utilization of Technology | 20 |
| Total | 100 |
Bidders who score 75 points or more for the above will proceed to Stage 2 of the evaluation where bidders will be evaluated for Price and Specific Goals. Points scored in Stage 1 will not be considered in Stage 2.
STAGE 3: PRICE & SPECIFIC GOALS
| Criteria | Points |
| Bid Price | 80 |
| Specific Goals | 20 |
| Total | 100 |
Quotation documents will be available from the 12th of April 2023 free of charge. Documents can be downloaded from www.visiteasterncape.co.za/corporate/procurements/mini-bids
Sealed Quotations endorsed on the envelope with the Tenderer’s name and the Quotation Number shall be deposited in the formal Tender Box situated in the ECPTA offices at 17-25 Oxford Street, Corner of Fleet and Oxford Street, East London CBD, East London or posted so as to reach The Chief Executive Officer, P.O. Box 11235, Southernwood, East London, 5213 in sufficient time for it to be placed in the Tender Box before the closing time of 11h00 on the closing date i.e. 21st of April 2023.
BIDDERS SHALL TAKE NOTE OF THE FOLLOWING PROPOSAL CONDITIONS
In addition to those (the conditions) stipulated in any other section of the bid documents, potential bidders should be especially aware of the following terms and conditions:
- The Eastern Cape Parks and Tourism Agency Supply Chain Management Policy will apply;
- Bidders must be registered with the Treasury Central Supplier Database (CSD) and the report must be printed in the month of APRIL 2023.
- Eastern Cape Parks and Tourism Agency does not bind itself to accept the lowest bid or any other bid and reserves the right to accept the whole or part of the bid;
- The award of this bid may be subjected to price negotiation with the preferred bidder(s)
- Bids which are late, incomplete, unsigned or submitted by facsimile or electronically will not be accepted;
- ECPTA reserves the right to terminate the contract if not satisfied with the work produced by the service provider. Only bidders that have met the requirements of the proposal / specification shall be considered during the adjudication process;
- The following documents must be submitted with the tender document:
- Company Profile
- Companies that bid as joint venture must submit an official signed business agreement by both parties. If the service provider does not meet this requirement it will be automatically disqualified;
- Bids submitted are to hold good for a period of 90 days
Enquiries regarding issue of bid documents may be directed by e-mail to Miss Hlokoma Nzanzeka at Hlokoma.Nzanzeka@ecpta.co.za. Technical enquiries may be directed to Ms Susan Wilson at Susan.Wilson@ecpta.co.za
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ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:
Hotline Number: Toll free number -0800 611 085; SMS: 33490 Email:ecpta@whistleblowing.co.za; Tip-offs Website:www.whistleblowing.co.za
