The Eastern Cape Parks & Tourism Agency (ECPTA) hereby invites service providers to submit quotations for the APPOINTMENT OF A SHORT-TERM INSURANCE SERVICE PROVIDER/BROKER FOR THE EASTERN CAPE PARKS AND TOURISM AGENCY (ECPTA) FOR A DURATION OF THREE (3) YEARS.
Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written in an envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at No 17-25 Oxford Street (Cnr of Fleet & Oxford Street), East London, 5200, by not later than 11h00 on 10 February 2017. Telephonic, Telegraphic, Facsimile, Emailed and Late Tenders will not be accepted.
For all enquiries regarding the bid document please contact Mr. Mandla Mahlungulu at 043 7054400. Documents will be emailed upon request on Mandla.Mahlungulu@ecpta.co.za as from 27 January 2017.
POINTS WILL BE AWARDED IN ACCORDANCE WITH THE PREFERENTIAL PROCUREMENT POLICY FRAME WORK ACT (PPPFA) of 2000 AND ITS REGULATIONS AS FOLLOWS:
STAGE 1
| CRITERIA FOR FUNCTIONALITY | POINTS |
| Company experience in the industry | 20 |
| Track Record Clientele | 20 |
| Professional Capacity | 10 |
| Financial Capability | 20 |
| Methodology | 30 |
| TOTAL | 100 |
Bidders must provide sufficient proof/documents to justify awarding the above points.
NB:
- Only bidders who obtain 75 and above out of the 100 points for functionality (Stage 1 evaluation) will qualify for evaluation in terms of price (Stage 2 evaluation).
- Points scored by qualifying bidders in Stage 1 will not be taken into consideration for evaluation at Stage 2
STAGE 2
| CRITERIA | POINT SYSTEM |
| PRICE (Subtotal 80 out of the 100) | 80 |
| B-BBEE VERIFICATION CERTIFICATE | 20 |
| TOTAL | 100 |
BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS:
- The Eastern Cape Parks & Tourism Agency Supply Chain Management Policy will apply;
- Eastern Cape Parks & Tourism Agency does not bind itself to accept the highest bid or any other bid and reserves the right to accept the whole or part of the bid;
- Bids which are late, incomplete, unsigned or submitted by facsimile or electronically will not be accepted.
The following documents must be submitted with the tender document:
- An original and valid SARS certificate
- Company Profile
- Company Registration Documents and shareholder’s certificate showing ownership details of the Company.
- Certified Copy or an original B-BBEE Status Level Verification Certificate a Sworn Affidavit.
- Companies who bid as a joint venture must submit a consolidated B-BBEE Verification Certificate only for this bid.
- Bids submitted are to hold good for a period of 90 days.
- Certified copy of the Financial Services Board License Certificate.
- Copy of the Central Supplier Database (CSD) summary report
- A Service Level Agreement will be signed by the successful bidder
ECPTA SCM Policy will apply.
ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:
- Hotline Number: Toll free number – 0800 872 209
- Freepost: KZN 138 Umhlanga Rocks | 4320
- Free Fax: 0800 00 77 88
- Tip-offs Website: tip-offs.com
