QUOTATION NO. 116/16/17- THE PROVISION OF 2 FINANCE CONSULTANTS FOR THE EASTERNCAPE PARKS & TOURISM AGENCY

REQUEST FOR QUOTATIONS: THE PROVISION OF 2 FINANCE CONSULTANTS FOR THE EASTERNCAPE PARKS & TOURISM AGENCY QUOTATION NO. 116/16/17

The Eastern Cape Parks & Tourism Agency is seeking the services of a service provider to submit proposals for THE PROVISION OF 2 FINANCE CONSULTANTS

Mini bid documents outlining detailed specifications will be made available from Wednesday, 8 March 2017 free of charge and closing on Friday, 17 March 2017 at 11h00 am. The documents can only be e-mailed to applicants upon request.

ObjectiveThe objective of this tender is to appoint a suitable service provider to for the provision of the following positions:

Position	Duration
Procurement Officer	8 Months (1 April 2017-30 November 2017)
Revenue Clerk	8 Months (1 April 2017-30 November 2017)

EXPECTED DELIVERABLES:

ITEM	DESCRIPTION	QUANTITY
1.	Procurement Officer Scrutinize all purchase requisitions submitted by user departments ensuring compliance with the ECPTA Procurement policy; Procedural Bid Administration- Ensure effective and efficient running of the tender process; Legal Compliance- Pre-assess all tender documents to ensure that relevant documentation has been attached and that tender conditions have been met; Reliable contract management- Provide document management services for all tender documentation, letters of appointments, contracts and SLAs; Report on contract performance including: o Contract price escalation o Contract spend Price evaluations Amendments to scope Resolution of queries Reports: Compile monthly procurement reports Minimum Requirement: 3 year Degree or Diploma in Supply Chain Management or Finance with 2-3 years relevant experience in a similar position	x1
2.	Revenue clerkDUTIES: § Register invoices in the invoice register § Match invoices & GRN’s with purchase orders § Processing of invoices & Credit Notes § Phone suppliers to request statement of accounts for reconciling § Following up queries with Suppliers- outstanding invoices and overcharges on invoices and process credit notes § Prepare reconciliation sheet § Follow up on commitments over 60 days § Filing of documents Minimum Requirement: Grade 12 with 3 years relevant experience or Degree/Diploma with 2 years relevant experience	X1
Working Hours: 8h00 to 16h30 Monday to Thursday and Fridays 8h00 to 16h00 NB: Candidates will be subjected to interviews therefore CV’s of the proposed candidates must be submitted with the mini bid document. Failure to submit proposed CV’s will result in immediate disqualification of the bid. Bidders may not submit more than 2 candidates per position

EVALUATION CRITERIA

PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT NO. 5 OF 2000 AND ITS REGULATIONS WILL APPLY:

Pre-requisite:Interviews

Only Candidates that pass the interview stage of the evaluation will proceed to the Price/ BBBEE stage

Price and B-BBEE points will be calculated as described in the Preferential Procurement Regulations of 2011. SBD 6.1 form must be used to claim B-BBEE Status level of the company.

Table

Criteria	Points Available
Bid Price	80
B-BBEE Contribution Level	20
Total	100

NB: Certified copy or original B-BBEE Status Level Verification Certificate/ Sworn Affidavit must be submitted to substantiate B-BBEE Status claimed. When such certificate is not provided as proof the company will automatically score zero.

BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS:

· The Eastern Cape Parks and Tourism Agency Supply Chain Management Policy will apply;

· Bidders must be registered with the Treasury Central Supplier Database (CSD)

· Eastern Cape Parks and Tourism Agency does not bind itself to accept the highest bid or any other bid and reserves the right to accept the whole or part of the bid;

· Bids which are late, incomplete, unsigned or submitted by facsimile or electronically will not be accepted;

The following documents must be submitted with the tender document:

Ø CSD Summary Report

Ø Company Profile

Ø Certified Copy or an original B-BBEE Certificate OR a Sworn Affidavit

Ø Companies who bid as a joint venture must submit a consolidated B-BBEE Verification Certificate only for this bid.

Bids submitted are to hold good for a period of 90 days

Enquiries relating to the issue of these documents may be addressed to Mr Nathan Leeuw at 043 705 4400, e-mail: Nathan.Leeuw@ecpta.co.za.

Quotations should be submitted in an envelope clearly marked “Quotation No.116/16/17- THE PROVISION OF 2 FINANCE CONSULTANTS FOR THE EASTERNCAPE PARKS & TOURISM AGENCY and should be deposited in the tender box, situated at 17-25 Oxford Street (Cnr of Fleet & Oxford). The closing time for submission of tender offers is 11h00am on 17 March 2017. Telephonic, Telegraphic, Facsimile, Emailed and Late Tenders will not be accepted.

Bids may only be submitted on the tender documentation that is issued. Requirements for sealing, addressing, delivering, opening and assessment of Tenders are stated in the Tender Data.

ECPTA SCM Policy will apply.

ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:

· Hotline Number: Toll free number – 0800 872 209

· Freepost: KZN 138 Umhlanga Rocks | 4320

· Free Fax: 0800 00 77 88

· Tip-offs Website: www.tip-offs.com

No Compulsory Briefing Date

No Closing Date Specified

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QUOTATION NO. 116/16/17- THE PROVISION OF 2 FINANCE CONSULTANTS FOR THE EASTERNCAPE PARKS & TOURISM AGENCY

No Compulsory Briefing Date

No Closing Date Specified

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