QUOTATION NO. 13/22/23  – THE APPOINTMENT OF A SERVICE PROVIDER FOR PROVISION OF MEDIA MONITORING SERVICES FOR A PERIOD OF THREE (3) YEARS.

ECPTA hereby invites quotations FOR PROVISION OF MEDIA MONITORING SERVICES FOR A PERIOD OF THREE (3) YEARS. Please refer to the attached Specifications for details.

NB: It is important that ALL detailed information on required is furnished in full. Failure to comply will render your quotation liable to rejection, as late and incomplete quotations cannot be considered.

1. EVALUATION CRITERIA

BIDS WILL BE EVALUATED IN ACCORDANCE WITH THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT (PPPFA) of 2000 AND ITS REGULATIONS AS FOLLOWS:

A two (2) Stage Evaluation process will be employed. In Stage one (1), all bids received will

be evaluated based on compliance with bid requirements. Only bidders who meet all the

criteria for compliance with bid requirements will proceed to Stage Two (2) where bids will be

evaluated on Price & B-BBEE Status Level in accordance with the Preferential Procurement

Regulations of 2017 utilizing 80/20 preference point system.

STAGE 1: COMPLIANCE WITH BID REQUIREMENTS

Bidders must comply with the set of compliance requirements listed below. The compliance requirements stated below are project specific and disparate from the pre-qualification requirements enshrined in the Preferential Procurement Policy Regulations of 2017.

 STAGE 2- PRICE and B-BBBEE

 NB: Certified copy or original B-BBEE Status Level Verification Certificate/ Sworn Affidavit must be submitted to substantiate B-BBEE Status claimed. When such certificate is not provided as proof the company will automatically score zero.

BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS:

• The Eastern Cape Parks and Tourism Agency Supply Chain Management Policy will apply;
• Bidders must be registered with the Treasury Central Supplier Database (CSD) and submit a copy of the full CSD report for the month of August 2022.
• Eastern Cape Parks and Tourism Agency does not bind itself to accept the lowest bid or any other bid and reserves the right to accept the whole or part of the bid;
• The award of this bid may be subjected to price negotiation with the preferred bidder(s)
• Bids which are late, incomplete, unsigned or submitted by facsimile or electronically will not be accepted;
• ECPTA reserves the right to terminate the contract if not satisfied with the work produced by the service provider. Only bidders that have met the requirements of the proposal / specification shall be considered during the adjudication process;
• The ECPTA Bid Committee and the Supply Chain Management Unit may, before a bid is adjudicated or at any time during the bidding process, oblige a bidder to substantiate any claims it may have made in its bid document
• The following documents must be submitted with the tender document:
  • A copy of your CSD Report (Month of August 2022)
  • Service providers who are not registered with the National Treasury Central Database of Suppliers must visit csd@treasury.gov.za to register their companies, after the completion of the registration report, a summary report must be included to their bid documents
  • Company Profile
  • Certified Copy or an original B-BBEE Certificate OR a Sworn Affidavit
  • Companies who bid as a joint venture must submit a consolidated B-BBEE Verification Certificate only for this bid.
  • Companies that bid as joint venture must submit an official signed business agreement by both parties. If the service provider does not meet this requirement it will be automatically disqualified;
  • Bids submitted are to hold good for a period of 90 days

NB:    The following documents MUST be submitted with the tender document:

• Bidders are to submit full CSD report for the month of August 2022
• Certified Copy or an original B-BBEE Certificate or Sworn Affidavit.
• Companies who bid as a joint venture must submit a consolidated B-BBEE Verification Certificate only for this bid.

Quotation documents will be available from the 19 August 2022 free of charge. Documents can only be emailed to applicants upon request.

Sealed Quotations endorsed on the envelope with the Tenderer’s name and the Quotation Number shall be deposited in the formal Tender Box situated in the ECPTA offices at 17-25 Oxford Street, Corner of Fleet and Oxford Street, East London CBD, East London or posted so as to reach The Chief Executive Officer, P.O. Box 11235, Southernwood, East London, 5213 in sufficient time for it to be placed in the Tender Box before the closing time of 11h00 on the closing date i.e. 30 August 2022.

• The Agency reserves the right not to accept the only or lowest tender or any tender at all, or to accept the whole or part of any Tender.
• Service providers must be registered with the Central Supplier Database
• In order to meet the requirements of the Eastern Cape Framework for Local Economic Development though Procurement Initiatives, preference will be given to suppliers who reside within the Eastern Cape
• Canvassing with ECPTA officials shall disqualify a Tender.
• Late, incomplete or unsigned Tenders will not be considered.
• The standard tender conditions will apply.
• The Agency reserves the right to extend the Tender Period and/or alter Conditions of Tender during the Tender Period at its own discretion by notice published in the appropriate media and to all parties who have drawn documents.
• The invitation and award of this Tender is subject to the requirements of the Eastern Cape Parks and Tourism Agency Procurement Policy.

Enquiries regarding issue of bid documents may be directed by e-mail to Mrs. Andisiwe Tshwati at andisiwe.masebeni@ecpta.co.za

ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:

Hotline Number: Toll free number -0800 611 085; SMS: 33490 Email:ecpta@whistleblowing.co.za; Tip-offs Website:www.whistleblowing.co.za