QUOTATION NO. 135/16/17- APPOINTMENT OF SUITABLE SERVICE PROVIDER TO CONDUCT A TRAINING OF GENERAL RECOGNISED ACCOUNTING PRACTICE (GRAP) REPORTING STANDARDS TO EASTERN CAPE PARKS AND TOURISM AGENCY

QUOTATION NO. 135/16/17

The Eastern Cape Parks & Tourism Agency is seeking the services of a service provider to submit proposals for APPOINTMENT OF SUITABLE SERVICE PROVIDER TO CONDUCT A TRAINING OF GENERAL RECOGNISED ACCOUNTING PRACTICE (GRAP) REPORTING STANDARDS TO EASTERN CAPE PARKS AND TOURISM AGENCY

Mini bid documents outlining detailed specifications will be made available from   Friday, 03 March 2017 free of charge and closing on Friday, 10 March 2017 at 11h00 am. The documents can only be e-mailed to applicants upon request.

The Eastern Cape Parks & Tourism Agency is seeking a suitable service provider to conduct a Training on Generally Recognised Accounting Practice (GRAP) Reporting standards applicable to the public entity for the financial year ended 31 March 2017 for a duration of two (2) days. The service provider will be required to issue certificate of attendance to all candidates after the training

THE SCOPE OF WORK

The suitable service is required to provide training on all standards, directives and guidelines applicable to a PFMA schedule 3C Public entity for the financial year ended 31 March 2017, including the following:-

•           GRAP 1 Presentation of Financial Statements (as revised)

•           GRAP 2 Cash Flow Statements (as revised)

•           GRAP 3 Accounting Policies, Changes in Accounting Estimates and Errors (as revised)

•           GRAP 4 The Effects of Changes in Foreign Exchange Rates (as revised)

•           GRAP 5 Borrowing Costs

•           GRAP 6 Consolidated and Separate Financial Statements

•           GRAP 7 Investments in Associates

•           GRAP 8 Interests in Joint Ventures

•           GRAP 9 Revenue from Exchange Transactions (as revised)

•           GRAP 10 Financial Reporting in Hyperinflationary Economies (as revised)

•           GRAP 11 Construction Contracts (as revised)

•           GRAP 12 Inventories (as revised)

•           GRAP 13 Leases (as revised)

•           GRAP 14 Events After the Reporting Date (as revised)

•           GRAP 16 Investment Property (as revised)

•           GRAP 17 Property, Plant and Equipment (as revised)

•           GRAP18 Segment Reporting

•           GRAP 19 Provisions, Contingent Liabilities and Contingent Assets (as revised)

•           GRAP 20 Related Party Disclosures6

•           GRAP 21 Impairment of Non-cash-generating Assets

•           GRAP 23 Revenue from Non-exchange Transactions (Taxes and Transfers)

•           GRAP 24 Presentation of Budget Information in Financial Statements

•           GRAP 25 Employee Benefits

•           GRAP 26 Impairment of Cash-generating Assets

•           GRAP 27 Agriculture

•           GRAP 31 Intangible Assets

•           GRAP 32 Service Concession Arrangements

•           GRAP 100 Non-current Assets Held for Sale and Discontinued Operations (as revised)

•           GRAP 103 Heritage Assets

•           GRAP 104 Financial Instruments

•           GRAP 105 Transfers of Functions between Entities under Common Control5

•           GRAP 106 Transfers of Functions between Entities Not Under Common Control

•           GRAP 107 Mergers

•           GRAP 108 Statutory Receivables

•           GRAP 109 Accounting by principals and agents

•           GRAP 110 Living and Non Living Resources

•           Any other standards and updates becoming effective in 2016/17

•           Guideline on Accounting for Public-Private Partnerships

•           Directive 5

The service provider must issue Certificates for the candidates on completion of training.

The ECPTA will provide for Catering and a venue in East London.

4.    COMPETENCY REQUIRED:

         Facilitator or moderator must be a qualified CA(SA).

         Facilitator or moderator must be registered with SAICA.

EVALUATION CRITERIA

PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT NO. 5 OF 2000 AND ITS REGULATIONS WILL APPLY:

A two stage evaluation process will be employed. In Stage one, all bids received will be evaluated for functionality. Only service providers who meet the minimum criteria for functionality will proceed to Stage 2 where bids will be assessed for price and BBBEE Status Level in accordance with the Preferential Procurement Regulations of 2011.

STAGE 1

Functionality will be assessed against the criteria and weightings specified in Table 1 below. Each criterion will be scored on relevant information submitted by the bidder. The allocated score will then be added together and bidder should acquire a minimum of 70% to proceed to the next stage.

FUNCTIONALITY

The below mentioned criteria will guide the evaluation of functionality / technical phase and bidders who score less than 70% in this phase will be disqualified for the next phase of evaluation.

STAGE 1- FUNCTIONALITY

NB: Only proposers who obtain 70 out of 100 points for functionality will qualify for evaluation in terms of price. All points scored by qualifying proposers in Stage 1 will not be taken into consideration for evaluation at Stage 2.

 STAGE 2- PRICE and B-BBBEE

Bidders should take note that submissions are subject to functionality scoring as detailed in the mini-bid document.

Enquiries relating to the issue of these documents may be addressed to Mr Mandla Mahlungulu at 043 705 4400, e-mail: Mandla.Mahlungulu@ecpta.co.za.

Bids may only be submitted on the tender documentation that is issued. Requirements for sealing, addressing, delivering, opening and assessment of Tenders are stated in the Tender Data.

ECPTA SCM Policy will apply.

ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:

·         Hotline Number: Toll free number – 0800 872 209

·         Freepost: KZN 138 Umhlanga Rocks | 4320

·         Free Fax: 0800 00 77 88

·         Tip-offs Website: www.tip-offs.com