ECPTA hereby invites quotations for the THE REPLACEMENT AND SERVICING OF AIR CONDITIONERS AND ELECTRICAL REPAIRS AT THE NPA BUILDING IN BHISHO. Please refer to the attached specifications for details.
NB: It is important that ALL detailed information required is furnished in full. Failure to comply will render your quotation liable to rejection, as late and incomplete quotations cannot be considered.
EVALUATION CRITERIA
BIDS WILL BE EVALUATED IN ACCORDANCE WITH THE PREFERENTIAL PROCUREMENT POLICY FRAME WORK ACT (PPPFA) of 2000
A Two (2) Stage Evaluation process will be employed. In Stage one (1) all bids received will be evaluated based on compliance with the bid requirements. Only service providers who meet all the criteria for compliance with bid requirements will proceed to Stage Two (2) where bids will be evaluated for Price & B-BBEE Status Level in accordance with the Preferential Procurement Regulations of 2017.
STAGE 1: Compliance
1. Company Experience
Bidders must have at least completed one (1) relevant project in electrical repairs and/or air-conditioning installation and repairs. Proof of experience must be submitted in ANY of the following documents:
- Appointment letters,
- Reference letters
- Copies of contracts or SLA
- Copies of purchase orders
2. Electrical Contractor Registration (COC)
The contractor must submit an originally certified and signed electrical contractor’s certificate issued by the Department of Labour in the name of the tendering enterprise or in the name of the proposed electrician. The certificate must be certified by the Commissioner of Oaths not older than 3 months.
3. CIDB Grading
Bidders must be registered with the Construction Industry Development Board (CIDB) with a designated grading of 1 EB only. Contractors with grade 2 EB or higher will not be considered.
NB: Failure to submit any of the above requirements will lead to immediate rejection of the bid.Â
STAGE 2:
 Price & B-BBEE
| CRITERIA | POINTS |
| Price | 80 |
| B-BBEE Status Level of contribution | 20 |
| Total | 100 |
 NB: Certified copy or original B-BBEE Status Level Verification Certificate/ Sworn Affidavit must be submitted to substantiate B-BBEE Status claimed. When such certificate is not provided as proof the company will automatically score zero.
- BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS:
- The Eastern Cape Parks & Tourism Agency Supply Chain Management Policy will apply.
- Bidders must be registered with the National Treasury Central Supplier Database (CSD). The printout must be for the month of July 2021.
- The contractor must submit an originally certified and signed electrical contractor’s certificate issued by the Department of Labour in the name of the tendering enterprise or in the name of the proposed Electrician.
- Eastern Cape Parks & Tourism Agency does not bind itself to accept the highest bid or any other bid and reserves the right to accept the whole or part of the bid.
- Bids which are late, incomplete, unsigned or submitted by facsimile or electronically, will not be accepted.
- Bids submitted are to hold good for a period of 90 days.
- A service level agreement shall be signed with the successful service provider.
- ECPTA reserves the right to terminate the contract if not satisfied with the work produced by the service provider. Only bidders that have met the requirements of the proposal / specification shall be considered during the adjudication process.
- Companies that bid as joint venture must submit an official signed business agreement by both parties. If the service provider does not meet this requirement, it will be automatically disqualified.
- The ECPTA Bid Committee and the Supply Chain Management Unit may, before a bid is adjudicated or at any time during the bidding process, oblige a bidder to substantiate any claims it may have made in its bid documents.
NB:Â Â Â The following documents must be submitted with the tender document:
- Proof of registration with Treasury Central Supplier Database (CSD)
- Proof of registration with the CIDB
- Company Registration Documents and shareholder’s certificate showing ownership details of the Company.
- Â Certified Copy or an original B-BBEE Certificate
- Companies who bid as a joint venture must submit a consolidated B-BBEE Verification Certificate only for this bid.
 Quotation documents will be available from the 30th of July 2021 free of charge. . Documents can be downloaded from www.visiteasterncape.co.za/corporate/procurements/mini-bids
Sealed Quotations endorsed on the envelope with the Tenderer’s name and the Quotation Number shall be deposited in the formal Tender Box situated in the ECPTA offices at 17-25 Oxford Street, Corner of Fleet and Oxford Street, East London CBD, East London or posted so as to reach The Chief Executive Officer, P.O. Box 11235, Southernwood, East London, 5213 in sufficient time for it to be placed in the Tender Box before the closing time of 11h00 on the closing date i.e. 10 August 2021
Enquiries regarding issue of bid documents may be directed by e-mail to Miss Hlokoma Nzanzeka at Hlokoma.nzanzeka@ecpta.co.za . Technical enquiries may be directed to Miss Nathenkosi Kupiso at nathenkosi.kupiso@ecpta.co.za
ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:
Hotline Number: Toll free number -0800 611 085; SMS: 33490 Email: ecpta@whistleblowing.co.za; Tip-offs Website:www.whistleblowing.co.za
