QUOTATION NO. 15/17/18- THE APPOINTMENT OF A MARKETING AGENCY TO DEVELOP MARKETING COLLATERAL FOR THE EASTERN CAPE PARKS AND TOURISM AGENCY

The Eastern Cape Parks & Tourism Agency is seeking the services of a service provider to submit proposals for THE APPOINTMENT OF A MARKETING AGENCY TO DEVELOP MARKETING COLLATERAL FOR THE EASTERN CAPE PARKS AND TOURISM AGENCY

Mini bid documents outlining detailed specifications will be made available from   Friday, 12 May 2017 free of charge and closing on Friday, 19 May 2017 at 11h00 am. The documents can only be e-mailed to applicants upon request.

The ECPTA seeks to appoint a service provider to develop marketing collateral for the following campaigns.

• Nature Reserve Campaign
• Staff Campaign
• CRS Staff
• Online Bookings
• Domestic Campaign
• E-marketing
• Tourism Month
• Schools Competition

Nature Reserves Campaigns (Design, Concept and Copywriting)

·         E-Brochure X2

·         Print version of e-brochure (A4 z-folded, double-sided)

·         Online banners X2

·         Facebook Advert X2

·         Birding weekend

§  Invitation

§  Bird tick-off list (A5 folded to A6, double sided)

§  Brochure

·         Emailer Campaign X2 (design of emailer)

·         Generic Print Advert X2

·         Radio Script (30 seconds)

Staff Campaign (Design, Concept and Copywriting)

·         Poster (A2, full colour, one sided)

·         Emailer

·         Postcard (A6, full colour, double sided)

CRS Staff (Design, Concept and Copywriting)

·         Sales Dashboard (A2 perspex board. Include installation)

Online Bookings (Design, Concept and Copywriting)

·         Emailer

·         Awareness Advert (A5 advert)

·         Web Banner

Domestic Campaign (Design, Concept and Copywriting)

·         Campaign Concept Development. Design and Copywriting X3

·         Sourcing of Images X6

·         Adverts X3 A5 – allow for subsequent resizing)

·         Radio Scripts X4 (30 seconds)

·         Flyers X3 (A5)

·         Generic Campaign Web Banners X 2

·         Posters for Internal Communication (A2)

·         Emailer X3

·         Design, Concept Development, copywriting and updating of existing map

·         Digitize map

·         Internal Brand Guide

E-marketing (Design, Concept and Copywriting)

·         Web Banners X3

·         Design, Concept Development and Copywriting for Digital campaign

·         Radio Script (30 seconds)

Tourism Month (Design, Concept and Copywriting)

·         Overall Concept Design  (Look and Feel)

·         18 page self-cover newspaper (A3)

·         Invitations X3

·         PowerPoint Presentation (45 slides)

·         Programmes X3

·         Flyer (A5 double sided)

·         Advert X2

Locals Know Best

·         Concept Development

·         Radio Script (30 seconds)

·         Web Banners X3

·         Website Listing

School Competition

·         Certificates and Frames (3 x A3 ; 30 x A4)

BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS:

·         The Eastern Cape Parks and Tourism Agency Supply Chain Management Policy will apply;

·         Bidders must be registered with the Treasury Central Supplier Database (CSD)

·         Eastern Cape Parks and Tourism Agency does not bind itself to accept the highest bid or any other bid and reserves the right to accept the whole or part of the bid;

·         Bids which are late, incomplete, unsigned or submitted by facsimile or electronically will not be accepted;

• The following documents must be submitted with the tender document:

Ø  A copy of your CSD summary Report

Ø  Company Profile

Ø  Certified Copy or an original B-BBEE Certificate OR a Sworn Affidavit

Ø  Companies who bid as a joint venture must submit a consolidated B-BBEE Verification Certificate only for this bid.

• Bids submitted are to hold good for a period of 90 days

EVALUATION CRITERIA

PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT NO. 5 OF 2000 AND ITS REGULATIONS WILL APPLY:

A two stage evaluation process will be employed. In Stage one, all bids received will be evaluated for functionality. Only service providers who meet the minimum criteria for functionality will proceed to Stage 2 where bids will be assessed for PRICE and BBBEE Status Level in accordance with the Preferential Procurement Regulations of 2017.

STAGE 1

Functionality will be assessed against the criteria and weightings specified in Table 1 below. Each criterion will be scored on relevant information submitted by the bidder. The allocated score will then be added together and bidder should acquire a minimum of 80 to proceed to the next stage.

 FUNCTIONALITY

The below mentioned criteria will guide the evaluation of functionality / technical phase and bidders who score less than 80 in this phase will be disqualified for the next phase of evaluation.

STAGE 1:         FUNCTIONALITY REQUIREMENTS

Stage 2

NB: Certified copy or original B-BBEE Status Level Verification Certificate/ Sworn Affidavit must be submitted to substantiate B-BBEE Status claimed. When such certificate is not provided as proof the company will automatically score zero.

Bids may only be submitted on the tender documentation that is issued. Requirements for sealing, addressing, delivering, opening and assessment of Tenders are stated in the Tender Data.

ECPTA SCM Policy will apply.

ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:

·         Hotline Number: Toll free number – 0800 872 209

·         Freepost: KZN 138 Umhlanga Rocks | 4320

·         Free Fax: 0800 00 77 88

·         Tip-offs Website: www.tip-offs.com