QUOTATION NO. 33/21/22  – APPOINTMENT OF A SERVICE PROVIDER FOR REPAIRS AND MAINTENANCE OF ECPTA’S OFFICE BUILDING IN ALIWAL NORTH

ECPTA hereby invites quotations for the APPOINTMENT OF A SERVICE PROVIDER FOR REPAIRS AND MAINTENANCE OF ECPTA’S OFFICE BUILDING IN ALIWAL NORTH.

NB: It is important that ALL detailed information required is furnished in full. Failure to comply will render your quotation liable to rejection, as late and incomplete quotations cannot be considered.

Quotation documents will be available from the 21^st January 2022 free of charge. Documents can be downloaded from www.visiteasterncape.co.za/corporate/procurements/mini-bids

 A compulsory briefing meeting will be conducted on site at @ No 97 Somerset Street in Aliwal North on the 26 January 2022 @ 10:00am Latitude – 30.6970857. Longitude 26.7094695

Sealed Quotations endorsed on the envelope with the Tenderer’s name and the Quotation Number shall be deposited in the formal Tender Box situated in the ECPTA offices at 17-25 Oxford Street, Corner of Fleet and Oxford Street, East London CBD, East London or posted so as to reach The Chief Executive Officer, P.O. Box 11235, Southernwood, East London, 5213 in sufficient time for it to be placed in the Tender Box before the closing time of 11h00 on the closing date i.e. 21 February 2022.

Enquiries regarding issue of bid documents may be directed by e-mail to Ms. Andisiwe Masebeni at andisiwe.masebeni@ecpta.co.za . Technical enquiries may be directed to Ms. Nathenkosi Kupiso at nathenkosi.kupiso@ecpta.co.za

EVALUATION CRITERIA

BIDS WILL BE EVALUATED IN ACCORDANCE WITH THE PREFERENTIAL PROCUREMENT POLICY FRAME WORK ACT (PPPFA) of 2000 AND ITS REGULATIONS AS FOLLOWS:

A Three (3) Stage Evaluation process will be employed. In Stage One (1) all bids received will be evaluated based on compliance with bid requirements. Only service providers who meet all the criteria for compliance with bid requirements will proceed to Stage Two (2) where they will be assessed for Local Production and Content. Bidders who comply with the requirements for Local Production and Content will be evaluated on Stage Three (3) for Price and BBBEE Status Level in accordance with the Preferential Procurement Regulations of 2017 utilizing 80/20 preference points system.

STAGE 1: Compliance with Bid Requirements

Bidders must comply with the set of compliance requirements listed below. The compliance requirements stated below are project specific and disparate from the pre-qualification requirements enshrined in the Preferential Procurement Policy Regulations of 2017.

1. Compulsory Briefing: Bidders must attend the compulsory briefing meeting on site.
2. CIDB Grading: Bidders must be registered with CIDB with a Contractor designation of 1 GB Contractors with 2 GB or higher will not be considered.
3. Company Experience: Bidders must have at least completed one (1) relevant project in repairs and maintenance of a building and electrical works. Proof of experience MUST be submitted in ANY of the following documents:

• Appointment letters,
• Reference letters,
• Copies of contracts or SLA,
• Copies of purchase orders
• Completion Certificates

NB: Proof of experience must be on clients’ letterhead and must detail they type of work done and the period. Failure to provide proof of experience in the prescribed manner will lead to disqualification of the bid

1. Electrical Contractor Registration (COC)

The contractor must submit an originally certified and signed electrical contractor’s certificate issued by the Department of Labour in the name of the tendering enterprise or in the name of the proposed electrician. The certificate must be certified by the Commissioner of Oaths not older than 3 months.

NB: Failure to comply with any of the above requirements will lead to immediate rejection of the bid.

STAGE 2: Local Content and Production

• Bidders must declare the local production and content as per the requirement of SBD 6.2
• The minimum requirement threshold for Local Production and Content is 100% for Nails, wire and Steel components as detailed in the Bill of Quantities.
• NB: Bidders who comply the local content threshold will be evaluated at Stage 3 for Price and B-BBEE.
• Bidders who fail to obtain the minimum local content threshold will be rejected and not evaluated further.
• Fully completed annexure C,D and E local content declaration forms

NB: Failure to comply with Local Production and Content requirements will lead to immediate rejection of the bid.

STAGE 3- PRICE & B-BBEE

ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:

Hotline Number: Toll free number -0800 611 085; SMS: 33490 Email: ecpta@whistleblowing.co.za; Tip-offs Website:www.whistleblowing.co.za