NB: It is important that ALL detailed information required is furnished in full. Failure to comply will render your quotation liable to rejection, as late and incomplete quotations cannot be considered.
EVALUATION CRITERIA
A Three (3) Stage Evaluation process will be employed. In Stage One (1) all bids received will be evaluated based on compliance with bid requirements. Only service providers who meet all the criteria for compliance with bid requirements will proceed to Stage Two (2) where they will be assessed for Local Production and Content. Bidders who comply with the provisions of Local Production and Content will be evaluated on stage 3 for Price and BBBEE Status Level in accordance with the Preferential Procurement Regulations of 2017 utilizing 80/20 preference points system.
STAGE 1: Compliance with Bid Requirements
Bidders must comply with the set of compliance requirements listed below. The compliance requirements stated below are project specific and disparate from the pre-qualification requirements enshrined in the Preferential Procurement Policy Regulations of 2017
- Compulsory Briefing
- CIDB Grading: Grade 2CE only
- Company Experience
STAGE 2: LOCAL CONTENT AND PRODUCTION
If the quantity of materials and or product required cannot be wholly sourced from South African
based manufacturers and /or at the designated local content threshold at any particular time, bidders should obtain written approval from the Department of Trade and Industry (DTI) to supply the remaining portion at a lower local content threshold. Such approvals should be obtained prior to the closure of the bid. For further information, bidders may contact Dr Tebogo Makube from the dti at TMakube@thedti.co.za or 012 394 3927.
STAGE 3: Price & B-BBEE
| CRITERIA | POINTS |
| Price | 80 |
| B-BBEE Status Level of contribution | 20 |
| Total | 100 |
BIDDERS SHALL TAKE NOTE OF THE FOLLOWING PROPOSAL CONDITIONS
In addition to those (the conditions) stipulated in any other section of the bid documents, potential bidders should be especially aware of the following terms and conditions:
- The Eastern Cape Parks and Tourism Agency Supply Chain Management Policy will apply;
- Bidders must be registered with the Treasury Central Supplier Database (CSD) and the report must be printed in the month of NOVEMBER 2022.
- Eastern Cape Parks and Tourism Agency does not bind itself to accept the lowest bid or any other bid and reserves the right to accept the whole or part of the bid;
- The award of this bid may be subjected to price negotiation with the preferred bidder(s)
- Bids which are late, incomplete, unsigned or submitted by facsimile or electronically will not be accepted;
- ECPTA reserves the right to terminate the contract if not satisfied with the work produced by the service provider. Only bidders that have met the requirements of the proposal / specification shall be considered during the adjudication process;
- The following documents must be submitted with the tender document:
- Company Profile
- Certified Copy or an original B-BBEE Certificate OR a Sworn Affidavit
- Companies who bid as a joint venture must submit a consolidated B-BBEE Verification Certificate only for this bid.
- Companies that bid as joint venture must submit an official signed business agreement by both parties. If the service provider does not meet this requirement it will be automatically disqualified;
- Bids submitted are to hold good for a period of 90 days
Quotation documents will be available from the 28 October 2022 of charge. Compulsory Briefing will Dwesa Nature Reserve on the 08 November 2022 at 12h00 noon. GPS Co-Ordinates: 32°18’12.53”S, 28°49’44.95”E
Sealed Quotations endorsed on the envelope with the Tenderer’s name and the Quotation Number shall be deposited in the formal Tender Box situated in the ECPTA offices at 17-25 Oxford Street, Corner of Fleet and Oxford Street, East London CBD, East London or posted so as to reach The Chief Executive Officer, P.O. Box 11235, Southernwood, East London, 5213 in sufficient time for it to be placed in the Tender Box before the closing time of 11h00 on the closing date i.e. 29 November 2022
Enquiries regarding issue of bid documents may be directed by e-mail to Miss Hlokoma Nzanzeka at Hlokoma.nzanzeka@ecpta.co.za . Technical enquiries may be directed to Mr Mvuyisi Ncanazo at mvuyisi.ncanazo@ecpta.co.za
ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:
Hotline Number: Toll free number -0800 611 085; SMS: 33490 Email: ecpta@whistleblowing.co.za; Tip-offs Website:www.whistleblowing.co.za
