ECPTA hereby invites quotations for THE APPOINTMENT OF A SUITABLE SERVICE PROVIDER TO DESIGN, MANUFACTURE, DELIVER AND INSTALL SIGNAGE IN THE BAVIAANSKLOOF WHS INTERPRETATIVE CENTER AND LEOPARD TRAIL (WESTERN SECTION OF THE RESERVE). Please refer to the attached Specifications for details.
NB: It is important that ALL detailed information on required is furnished in full. Failure to comply will render your quotation liable to rejection, as late and incomplete quotations cannot be considered.
EVALUATION OF QUOTATIONS
Bids will be assessed in two (2) Stages in accordance with the Preferential Procurement Regulations of 2017. In Stage one (1) all bids received will be assessed on compliance with bid requirements. Only bidders who comply will all the bid requirements will be evaluated on Stage Two (2) for Price and B-BBEE utilizing 80/20 preferential point system.
STAGE 1: COMPLIANCE WITH BID REQUIREMENTS
Bidders must comply with the set of compliance requirements listed below. The compliance requirements stated below are project specific and disparate from the pre-qualification requirements enshrined in the Preferential Procurement Policy Regulations of 2017
- Company Experience: The bidding company must submit proof of experience of at least three (3) projects undertaken currently or previously in supply and installation of signage or similar projects – visuals/photographs of each work done must be attached to each reference letter). The proof of experience must contain visuals/photographs and be submitted in ANY of the following documents:
- Appointment letters, or
- Reference letter, or
- Service Level Agreements/Contracts, or
- Purchase orders
The proof of experience must be on a letterhead of the client/s and must include the nature of work done, the period and visuals/photographs of the work done.
STAGE 2: PRICE & B-BBEE
| Criteria | Points Available |
| Bid Price | 80 |
| B-BBEE Contribution Level | 20 |
| Total | 100 |
NB: Certified copy or original B-BBEE Status Level Verification Certificate/ Sworn Affidavit must be submitted to substantiate B-BBEE Status claimed. When such certificate is not provided as proof the company will automatically score zero.
BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS:
- The Eastern Cape Parks and Tourism Agency Supply Chain Management Policy will apply;
- Bidders must be registered with the Treasury Central Supplier Database (CSD)
- Eastern Cape Parks and Tourism Agency does not bind itself to accept the lowest bid or any other bid and reserves the right to accept the whole or part of the bid;
- The award of this bid may be subjected to price negotiation with the preferred bidder(s)
- Bids which are late, incomplete, unsigned or submitted by facsimile or electronically will not be accepted;
- ECPTA reserves the right to terminate the contract if not satisfied with the work produced by the service provider. Only bidders that have met the requirements of the proposal / specification shall be considered during the adjudication process;
- The ECPTA Bid Committee and the Supply Chain Management Unit may, before a bid is adjudicated or at any time during the bidding process, oblige a bidder to substantiate any claims it may have made in its bid document
- The following documents must be submitted with the tender document:
- A copy of your CSD Report
- Service providers who are not registered with the National Treasury Central Database of Suppliers must visit csd@treasury.gov.za to register their companies, after the completion of the registration report, a summary report must be included to their bid documents
- Company Profile
- Certified Copy or an original B-BBEE Certificate OR a Sworn Affidavit
- Companies who bid as a joint venture must submit a consolidated B-BBEE Verification Certificate only for this bid.
- Companies that bid as joint venture must submit an official signed business agreement by both parties. If the service provider does not meet this requirement it will be automatically disqualified;
- Bids submitted are to hold good for a period of 90 days
Quotation documents will be available from the 22 FEBRUARY 2022 free of charge. Documents can only be emailed to applicants upon request.
Sealed Quotations endorsed on the envelope with the Tenderer’s name and the Quotation Number shall be deposited in the formal Tender Box situated in the ECPTA offices at 17-25 Oxford Street, Corner of Fleet and Oxford Street, East London CBD, East London or posted so as to reach The Chief Executive Officer, P.O. Box 11235, Southernwood, East London, 5213 in sufficient time for it to be placed in the Tender Box before the closing time of 11h00 on the closing date i.e. 01st of March 2022.
Enquiries regarding issue of bid documents may be directed by e-mail to Ms. Hlokoma Nzanzeka at hlokoma.nzanzeka@ecpta.co.za
ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:
Hotline Number: Toll free number -0800 611 085; SMS: 33490 Email:ecpta@whistleblowing.co.za; Tip-offs Website:www.whistleblowing.co.za
