QUOTATION NO. 43/21/22 – THE APPOINTMENT OF A SERVICE PROVIDER TO PROMOTE EASTERN CAPE PACKAGES VIA MULTIPLE ONLINE CHANNELS TO INTERNATIONAL TRAVELLERS

ECPTA hereby invites quotations for THE APPOINTMENT OF A SERVICE PROVIDER TO PROMOTE EASTERN CAPE PACKAGES VIA MULTIPLE ONLINE CHANNELS TO INTERNATIONAL TRAVELLERS. Please refer to the attached Specifications for details.

NB: It is important that ALL detailed information on required is furnished in full. Failure to comply will render your quotation liable to rejection, as late and incomplete quotations cannot be considered.

EVALUATION CRITERIA

PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT NO. 5 OF 2000 AND ITS REGULATIONS WILL APPLY:

A Two (2) Stage Evaluation process will be employed. In Stage one (1) all bids received will be evaluated based on functionality. Only service providers who obtain a minimum score of 80 points and above on functionality will proceed to Stage Two (2) where bids will be evaluated for Price & B-BBEE Status Level in accordance with the Preferential Procurement Regulations of 2017 utilizing 80/20 preference point system.

STAGE 1 – FUNCTIONALITY

NB: Only Bidders who obtain 80 and above points for functionality will qualify for evaluation in terms of price and B-BBEE. All points scored by qualifying proposers in Stage 1 will not be taken into consideration for evaluation at Stage 2.

STAGE 2 – PRICE and B-BBBEE

NB: Certified copy or original B-BBEE Status Level Verification Certificate/ Sworn Affidavit must be submitted to substantiate B-BBEE Status claimed. When such certificate is not provided as proof the company will automatically score zero. 

Quotation documents will be available from the 25 February 2022 free of charge. Documents can only be emailed to applicants upon request.

Sealed Quotations endorsed on the envelope with the Tenderer’s name and the Quotation Number shall be deposited in the formal Tender Box situated in the ECPTA offices at 17-25 Oxford Street, Corner of Fleet and Oxford Street, East London CBD, East London or posted so as to reach The Chief Executive Officer, P.O. Box 11235, Southernwood, East London, 5213 in sufficient time for it to be placed in the Tender Box before the closing time of 11h00 on the closing date i.e 04 March 2022.

BIDDERS SHALL TAKE NOTE OF THE FOLLOWING PROPOSAL CONDITIONS

In addition to those (the conditions) stipulated in any other section of the bid documents, potential bidders should be especially aware of the following terms and conditions:

• The Eastern Cape Parks and Tourism Agency Supply Chain Management Policy will apply;
• Bidders must be registered with the Treasury Central Supplier Database (CSD)
• Eastern Cape Parks and Tourism Agency does not bind itself to accept the lowest bid or any other bid and reserves the right to accept the whole or part of the bid;
• The award of this bid may be subjected to price negotiation with the preferred bidder(s)
• Bids which are late, incomplete, unsigned or submitted by facsimile or electronically will not be accepted;

• ECPTA reserves the right to terminate the contract if not satisfied with the work produced by the service provider. Only bidders that have met the requirements of the proposal / specification shall be considered during the adjudication process;
• The following documents must be submitted with the tender document:

• Company Profile
• Certified Copy or an original B-BBEE Certificate OR a Sworn Affidavit
• Companies who bid as a joint venture must submit a consolidated B-BBEE Verification Certificate only for this bid.
• Companies that bid as joint venture must submit an official signed business agreement by both parties. If the service provider does not meet this requirement it will be automatically disqualified;

• In order to meet the requirements of the Eastern Cape Framework for Local Economic Development through Procurement Initiatives, preference will be given to service providers who reside within the Eastern Cape
• Bids submitted are to hold good for a period of 90 days

Enquiries regarding issue of bid documents may be directed by e-mail to Miss Hlokoma Nzanzeka at hlokoma.nzanzeka@ecpta.co.za. Technical enquiries may be directed to Ms Susan Wilson at Susan.Wilson@ecpta.co.za

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ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:

Hotline Number: Toll free number -0800 611 085; SMS: 33490 Email:ecpta@whistleblowing.co.za; Tip-offs Website:www.whistleblowing.co.za