ECPTA hereby invites quotations for the THE APPOINTMENT OF A SERVICE PROVIDER TO ASSIST WITH THE ASSET MANAGEMENT MODULE ON THE PASTEL EVOLUTION SYSTEM FOR A PERIOD OF 2 YEARS WITH AN OPTION TO RENEW FOR A FURTHER PERIOD OF 1 YEAR. Please refer to the attached Specifications for details.
NB: It is important that ALL detailed information required is furnished in full. Failure to comply will render your quotation liable to rejection, as late and incomplete quotations cannot be considered.
Quotation documents will be available from the 02 December 2022 free of charge. Documents can be downloaded from www.visiteasterncape.co.za/corporate/procurements/mini-bids
EVALUATION CRITERIAÂ
BIDS WILL BE EVALUATED IN ACCORDANCE WITH THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT (PPPFA) of 2000 AS FOLLOWS:
A two-stage evaluation process will be employed. In Stage 1, bidders will be evaluated on functionality, only bidders who meet the minimum threshold of 60 will proceed to Stage 2 where bids will be assessed for price and BBBEE Status Level in accordance with the Preferential Procurement Regulations of 2017.
Stage 1: Functionality
Functionality will be assessed against the criteria and weightings specified in the table below. Each criterion will be scored on relevant information submitted by the bidder. The allocated score will then be added together, and bidder should acquire a minimum of 60 points to proceed to the next stage.
| FUNCTIONALITY | MAXIMUM POINT |
| Company Experience | 50 |
| Project Team | 20 |
| TOTAL | 70 |
Stage 2: Price & B-BBEE
| Criteria | Points Available |
| Bid Price | 80 |
| B-BBEE Contribution Level | 20 |
| Total | 100 |
Price and B-BBEE points will be calculated as described in the Preferential Procurement Regulations of 2017. SBD 6.1 form must be used to claim B-BBEE Status level of the company. NB: Certified copy or original B-BBEE Status Level Verification Certificate/ Affidavit must be submitted to substantiate B-BBEE Status claimed. When such certificate is not provided as proof the company will automatically score zero.
Procurement Threshold for a Mini Bid / Written Price quotation is above R2000 but does not exceed R1Â 000Â 000.00 (including all applicable taxes).
Sealed Quotations endorsed on the envelope with the Tenderer’s name and the Quotation Number shall be deposited in the formal Tender Box situated in the ECPTA offices at 17-25 Oxford Street, Corner of Fleet and Oxford Street, East London CBD, East London or posted so as to reach The Chief Executive Officer, P.O. Box 11235, Southernwood, East London, 5213 in sufficient time for it to be placed in the Tender Box before the closing time of 11h00 on the closing date i.e.09 December 2022.
Enquiries regarding issue of bid documents may be directed by e-mail to Ms. Unathi Zinganto at unathi.zinganto@ecpta.co.za Technical enquiries may be directed to Ms. N Mcetywa at Nolubabalo.Mcetywa@ecpta.co.za
 ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below: Hotline Number: Toll free number -0800 611 085; SMS: 33490 Email: ecpta@whistleblowing.co.za; Tip-offs Website:www.whistleblowing.co.za
