ECPTA hereby invites quotations FOR THE PROVISION OF FOGGING SERVICES FOR ECPTA WESTERN REGION RESERVE(S) ON AN “AS AND WHEN” REQUIRED BASIS. Please refer to the attached Specifications for details.
NB: It is important that ALL detailed information on required is furnished in full. Failure to comply will render your quotation liable to rejection, as late and incomplete quotations cannot be considered.
EVALUATION OF QUOTATIONS
A Two (2) Stage Evaluation process will be employed. Stage One (1) Bids will be evaluated based on Pre-Requisites. Only bidders who meet all the criteria for the Pre-requisites will advance to Stage 2. In Stage Two (2) all Qualifying bids will be evaluated based on Price and BBBEE Status Level in accordance with the Preferential Procurement Regulations of 2017.
STAGE 1- PRE-REQUISITES
- Proof of Equipment. Bidders should submit pictures of fogging machine/equipment that will be used to complete the job.
NB: Failure to submit the proof fogging machine/equipment will lead to bidder being disqualified.
- Proof of Company Experience. Bidders must submit a minimum of 3 relevant projects implemented. Proof must be in either of the following forms:
- Reference Letters; or
- Appointment Letters; or
- Service Level Agreements; or
- Purchase Orders
NB: Failure to submit the proof of the experience in either of the above-mentioned format will lead to bidder being disqualified.
- Proof of local Address. Bidders must have registered offices within the district that they are bidding for namely Nelson Mandela Bay District or Sarah Baartman District. Proof must be in either of the following forms:
- Lease Agreement/proof of ownership of property
- Utility Bill
- Municipal Account
- Municipal Rates clearance
NB: Failure to submit the proof of the address in either of the above-mentioned format will lead to bidder being disqualified. Bidders who will be bidding for different Districts need to provide proof for each district.
NB: Failure to provide proof of the above will result in the bidder being disqualified.
STAGE 2- PRICE & B-BBEE
| CRITERIA FOR FUNCTIONALITY | POINTS |
| Price | 80 |
| B-BBEE Status | 20 |
| Total | 100 |
NB: Certified copy or original B-BBEE Status Level Verification Certificate/ Sworn Affidavit must be submitted to substantiate B-BBEE Status claimed. When such certificate is not provided as proof the company will automatically score zero.
Quotation documents will be available from the 15th of June 2020 free of charge. Documents can only be emailed to applicants upon request.
Sealed Quotations endorsed on the envelope with the Tenderer’s name and the Quotation Number shall be deposited in the formal Tender Box situated in the ECPTA offices at 17-25 Oxford Street, Corner of Fleet and Oxford Street, East London CBD, East London or posted so as to reach The Chief Executive Officer, P.O. Box 11235, Southernwood, East London, 5213 in sufficient time for it to be placed in the Tender Box before the closing time of 11h00 on the closing date i.e. 6th of July 2020.
BIDDERS SHALL TAKE NOTE OF THE FOLLOWING PROPOSAL CONDITIONS
In addition to those (the conditions) stipulated in any other section of the bid documents, potential bidders should be especially aware of the following terms and conditions:
- The Eastern Cape Parks and Tourism Agency Supply Chain Management Policy will apply;
- Bidders must be registered with the Treasury Central Supplier Database (CSD)
- Eastern Cape Parks and Tourism Agency does not bind itself to accept the lowest bid or any other bid and reserves the right to accept the whole or part of the bid;
- The award of this bid may be subjected to price negotiation with the preferred bidder(s)
- Bids which are late, incomplete, unsigned or submitted by facsimile or electronically will not be accepted;
- ECPTA reserves the right to terminate the contract if not satisfied with the work produced by the service provider. Only bidders that have met the requirements of the proposal / specification shall be considered during the adjudication process;
- The following documents must be submitted with the tender document:
- Company Profile
- Certified Copy or an original B-BBEE Certificate OR a Sworn Affidavit
- Companies who bid as a joint venture must submit a consolidated B-BBEE Verification Certificate only for this bid.
- Companies that bid as joint venture must submit an official signed business agreement by both parties. If the service provider does not meet this requirement it will be automatically disqualified;
- In order to meet the requirements of the Eastern Cape Framework for Local Economic Development through Procurement Initiatives, preference will be given to service providers who reside within the Eastern Cape
- Bids submitted are to hold good for a period of 90 days
Enquiries regarding issue of bid documents may be directed by e-mail to Mr Nathan Leeuw at nathan.leeuw@ecpta.co.za. Technical enquiries may be directed to Ms Uviwe Tile at Uviwe.Tile@ecpta.co.za
____________________________________________________________________________
ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:
Hotline Number: Toll free number -0800 611 085; SMS: 33490 Email:ecpta@whistleblowing.co.za; Tip-offs Website:www.whistleblowing.co.za
