APPOINTMENT OF A SERVICE PROVIDER TO CONDUCT DNA SEQUENCING TISSUE SAMPLES FOR THE EASTERN CAPE PARKS AND TOURISM AGENCY

ECPTA hereby invites quotations for appointment of a service provider to conduct DNA sequencing from Black Rhino tissue samples for the ECPTA. Please refer to the attached specifications for details.

NB: It is important that ALL detailed information required is furnished in full. Failure to comply will render your quotation liable to rejection, as late and incomplete quotations cannot be considered.

EVALUATION OF QUOTATIONS

 PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT NO. 5 OF 2000 AND ITS REGULATIONS WILL APPLY:

 A two stage evaluation criteria will be employed. In Stage 1 bidders will be evaluated on pre-requisites. Bidders must meet all the pre-requisites criteria in order to be evaluated on Stage 2 (Price & B-BBEE)

STAGE 1: PRE-QUALIFICATION CRITERIA

The following minimum criteria must be met by prospective bidders:

1. The service provider must have extensive experience in providing Illumina generated next generation sequencing data to outside customers;
2. The service provider must have experience with chosen protocols of reduced representation library sequencing;

1. The service provider must demonstrate a minimum of three years’ experience in conducting similar work. Proof of experience must contain the nature of work done, the period and must be in a letterhead of the client(s) previously serviced. Proof of experience must be submitted in any of the following documents:
   1. Letters of reference letters, or
   2. Appointment letters, or
   3. Purchase orders, or
   4. Service Level Agreements

NB: Failure to meet any of the above requirements will lead to immediate rejection of the bid.

STAGE 2- PRICE B-BBEE

TABLE

Criteria	Points Available
Bid Price	80
B-BBEE Contribution Level	20
Total	100

 NB: Certified copy or original B-BBEE Status Level Verification Certificate/ Sworn Affidavit must be submitted to substantiate B-BBEE Status claimed. When such certificate is not provided as proof the company will automatically score zero.

 Quotation documents will be available from the 19 FEBRUARY 2020 free of charge. Documents can only be emailed to applicants upon request.

Sealed Quotations endorsed on the envelope with the Tenderer’s name and the Quotation Number shall be deposited in the formal Tender Box situated in the ECPTA offices at 17-25 Oxford Street, Corner of Fleet and Oxford Street, East London CBD, East London or posted so as to reach The Chief Executive Officer, P.O. Box 11235, Southernwood, East London, 5213 in sufficient time for it to be placed in the Tender Box before the closing time of 11h00 on the closing date i.e. 25 FEBRUARY 2020

BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS:

• The ECPTA Supply Chain Management Policy will apply;
• Bidders must be registered with the Treasury Central Supplier Database (CSD)
• The ECPTA does not bind itself to accept the lowest bid or any other bid and reserves the right to accept the whole or part of the bid;
• The award of this bid may be subjected to price negotiation with the preferred bidder(s);
• Bids which are late, incomplete, unsigned or submitted by facsimile or electronically will not be accepted;
• The ECPTA reserves the right to terminate the contract if not satisfied with the work produced by the service provider. Only bidders that have met the requirements of the proposal / specification shall be considered during the adjudication process;
• The ECPTA Bid Committee and the Supply Chain Management Unit may, before a bid is adjudicated or at any time during the bidding process, oblige a bidder to substantiate any claims it may have made in its bid document
• The following documents must be submitted with the tender document:
• A copy of the bidder’s CSD Report
• Service providers who are not registered with the National Treasury Central Database of Suppliers must visit csd@treasury.gov.za to register their companies, after the completion of the registration report, a summary report must be included to their bid documents
• Company Profile;
• Copy of SARS tax clearance certificate;
• Certified Copy or an original B-BBEE Certificate OR a Sworn Affidavit;
• Companies who bid as a joint venture must submit a consolidated B-BBEE Verification Certificate only for this bid;
• Companies that bid as joint venture must submit an official signed business agreement by both parties. If the service provider does not meet this requirement it will be automatically disqualified;

• In order to meet the requirements of the Eastern Cape Framework for Local Economic Development through Procurement Initiatives, preference will be given to consultants who reside within the Eastern Cape Province

Bids submitted are to hold good for a period of 90 days

Enquiries regarding issue of bid documents may be directed by e-mail to Miss. Sisanda Hlalukana at Sisanda.Hlalukana@ecpta.co.za . Technical enquiries may be directed to Mr Brian Reeves at Brian.Reeves@ecpta.co.za

ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:

Hotline Number: Toll free number -0800 611 085; SMS: 33490 Email:ecpta@whistleblowing.co.za; Tip-offs Website:www.whistleblowing.co.za