The Eastern Cape Parks and Tourism Agency (ECPTA), established and mandated in terms of the Eastern Cape Parks and Tourism Agency Act (2 of 2010), is responsible for the management of certain protected areas in the Eastern Cape. In order to achieve its management objectives, the Agency requires the services of an experienced service provider for MINUTE TAKING SERVICE FOR A PERIOD OF TWO (2) YEARS WITH AN OPTION TO EXTEND FOR A FURTHER PERIOD OF ONE YEAR.
Bid documents outlining detailed specifications will be made available from Friday 23th June 2023 “FREE OF CHARGE”. Documents can be downloaded from the ECPTA website: www.visiteasterncape.co.za/corporate/procurement/tenders or Eastern Cape Provincial Treasury: www.ectreasury.gov.za or National Treasury e-tender portal: www.etenders.gov.za.
Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written in an envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at No. 17-25 Oxford Street (Corner of Fleet Street & Oxford Street), by not later than 11h00 on Tuesday, 25th July 2023, at which time the bids will be opened in public.
For all enquiries regarding the bid document please contact Mr Bongani Nyikana at 043 492 0859, e-mail: bongani.nyikana@ecpta.co.za or Contact Mr Melumzi Fadashe for technical enquires at 043 492 0687 during working normal hours, email melumzi.fadashe@ecpta.co.za
EVALUATION CRITERIA
A three-stage evaluation process will be employed. In Stage one, all bids received will be evaluated for compliance with bid requirements. Only service providers who comply with all the requirements of Stage 1 will proceed to Stage 2 where bids will be assessed on functionality. Bidders must obtain a minimum score of 80 points on functionality to proceed to Stage 3. In Stage 3 bidders will be evaluated on price and specific goals in accordance with the Preferential Procurement Regulations of 2022 utilizing 80/20 preference points scoring.
STAGE 1: COMPLIANCE WITH BID REQUIREMENTS
Bidders must comply with the set of compliance requirements listed below.
• Proof of Team Capability
• Quality Management
• Sample of Minute
NB: Failure to comply with any of the above requirements will lead to immediate rejection of the bid.
STAGE 2: FUNCTIONALITY
Bidders who obtain 80 points and above out of 100 points will qualify for the evaluation in terms of Price and Specific Goals (Stage 3). All points scored by qualifying bidders in Stage 2 will not be taken into consideration for evaluation in Stage 3.
FUNCTIONALITY MAXIMUM POINT
Compilation of minutes 50
Company Experience 50
TOTAL 100
STAGE 3: PRICE AND SPECIFIC GOALS
Criteria Points Available
Bid Price 80
Specific Goals 20
Total 100
Price and Specific Goals points will be calculated as described in the Preferential Procurement Regulations of 2022. SBD 6.1 form must be used to claim points for Specific Goals for the company.
A copy of CSD report, Medical Certificate and Proof of Address must be submitted as proof of specific goals. When the above documentation is not provided as proof the company will automatically score zero.
