TENDER NOTICE
Bids are hereby invited for THE REDEVELOPMENT OF THE ECPTA CENTRAL RESERVATIONS SYSTEM FOR A PERIOD OF FIVE (5) YEARS WITH AN OPTION TO EXEND FOR A FURTHER PERIOD OF TWO (2) YEARS.
Bid documents outlining detailed specifications will be made available from Monday, 04 March 2024 “FREE OF CHARGE”. Documents can be downloaded from the ECPTA website: www.visiteasterncape.co.za/corporate/procurement/tenders or Eastern Cape Provincial Treasury: www.ectreasury.gov.za or National Treasury e-tender portal: www.etenders.gov.za.
Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written in an envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at No. 17-25 Oxford Street (Corner of Fleet Street & Oxford Street), by not later than 11h00 on Wednesday, 03 April 2024, at which time the bids will be opened in public.
EVALUATION CRITERIA
A four-stage evaluation process will be employed. In Stage 1, all bids received will be evaluated on compliance with bid requirements. Bidders who comply with all the requirements of Stage 1 will be evaluated on Stage 2 for functionality. Bidders must obtain a minimum score of 40 points and above out of 50 points on functionality in order to proceed to Stage 3. In Stage 3, bidders will be evaluated on presentations and system demonstration. Bidders who comply with all the requirements of Stage 3 will be evaluated on Stage 4 for Price and Specific Goals in accordance with the Preferential Procurement Regulations of 2022 utilizing 80/20 preference points scoring.
STAGE 1: COMPLIANCE WITH BID REQUIREMENTS
Bidders must comply with the set of compliance requirements listed below.
- Company Experience
- Team Capability
FAILURE TO SUBMIT ANY EVIDENCE OR FAILURE TO COMPLY WITH ANY ITEMS LISTED IN COMPLIANCE REQUIREMENT WILL LEAD TO IMMEDIATE REJECTION OF THE BID.
STAGE 2: FUNCTIONALITY
On Stage 2, bidders will be evaluated on functionality. Bidders must obtain a minimum score of 40 points and above out of 50 points on functionality in order to be evaluated on Stage 3 for presentations and system demonstrations. Bidders who fail to obtain a minimum of 40 points on functionality will be regarded as non-responsive and as such disqualified from the process.
STAGE 3: SYSTEM DEMONSTRATION
Bidders who comply with all the requirements of Stage 3 will be evaluated on Stage 4 for Price and Specific Goals in accordance with the Preferential Procurement Regulations of 2022 utilizing 80/20 preference points scoring.
STAGE 4: PRICE AND SPECIFIC GOALS
| Criteria | Points Available |
| Bid Price | 80 |
| Specific Goals | 20 |
| Total | 100 |
Price and Specific Goals points will be calculated as described in the Preferential Procurement Regulations of 2022. SBD 6.1 form must be used to claim points for Specific Goals for the company.
A copy of CSD report, Medical Certificate and Proof of Address must be submitted as proof of specific goals. When the above documentation is not provided as proof the company will automatically score zero.
For all enquiries regarding the bid document please contact Mr. Mcebisi Sandi at 043 492 0658 e-mail: Mcebisi.Sandi@ecpta.co.za or Contact Mr. Siyabonga Malotana for technical enquires at 047 492 0725 during working normal hours, email Siyabonga.Malotana@ecpta.co.za
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ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:
Hotline number: Toll free number – 0800 611 085; SMS- 33490
E-mail: ecpta@whistleblowing.co.za Website: www.whistleblowing.co.za
