Bids are hereby invited for THE APPOINTMENT OF A SERVICE PROVIDER TO SUPPLY, DELIVER AND IMPLEMENT IT EQUIPMENT INFRASTRUCTURE TO THE EASTERN CAPE PARKS & TOURISM AGENCY.
The Eastern Cape Parks and Tourism Agency (ECPTA), established and mandated in terms of the Eastern Cape Parks and Tourism Agency Act (2 of 2010), is responsible for the management of certain protected areas in the Eastern Cape. In order to achieve its management objectives, the Agency requires the services of an experienced service provider for THE APPOINTMENT OF A SERVICE PROVIDER TO SUPPLY, DELIVER AND IMPLEMENT IT EQUIPMENT INFRASTRUCTURE TO THE EASTERN CAPE PARKS & TOURISM AGENCY.
Bid documents outlining detailed specifications will be made available from Friday 22 APRIL 2024 “FREE OF CHARGE”. Documents can be downloaded from the ECPTA website: www.visiteasterncape.co.za/corporate/procurement/tenders or Eastern Cape Provincial Treasury: www.ectreasury.gov.za or National Treasury e-tender portal: www.etenders.gov.za.
Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written in an envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at No. 17-25 Oxford Street (Corner of Fleet Street & Oxford Street), by not later than 11h00 on Tuesday, 10th of May 2024, at which time the bids will be opened in public.
For all enquiries regarding the bid document please contact Ms U Zinganto at 043 492 0871, e-mail: unathi.zinganto@ecpta.co.za or Contact Mr Siyabonga Malotana for technical enquires at 047 495 0725 during working normal hours, email siyabonga.malotana@ecpta.co.za
EVALUATION CRITERIA
BIDS WILL BE EVALUATED IN ACCORDANCE WITH THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT (PPPFA) of 2000 AND ITS REGULATIONS OF 2022.
A two (2) Stage Evaluation process will be employed. In Stage One (1) Bids will be evaluated based on compliance with the bid requirements. Only bidders who meet all the criteria for compliance with the bid requirements will advance to Stage 2 for assessment on Price and Specific goals) using 80/20 criteria.
STAGE 1: Compliance with bid requirements
STAGE 2: PRICE & SPECIFIC GOALS
BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS:
General Conditions of the Bid
- The Eastern Cape Parks and Tourism Agency Supply Chain Management Policy will apply.
- Bidders must be registered with the Treasury Central Supplier Database (CSD) and submit a full copy of the CSD report for the month of May 2024.
- Service providers who are not registered with the National Treasury Central Database of Suppliers must visit csd@treasury.gov.za to register their companies, after the completion of the registration report, a summary report must be included to their bid documents.
- Eastern Cape Parks and Tourism Agency does not bind itself to accept the lowest bid or any other bid and reserves the right to accept the whole or part of the bid.
- The award of this bid may be subjected to price negotiation with the preferred bidder(s).
- Bids which are late, incomplete, unsigned or submitted by facsimile or electronically will not be accepted.
- ECPTA reserves the right to terminate the contract if it is not satisfied with the work produced by the service provider. Only bidders that have met the requirements of the proposal / specification shall be considered during the adjudication process.
- The ECPTA Bid Committee and the Supply Chain Management Unit may, before a bid is adjudicated or at any time during the bidding process, oblige a bidder to substantiate any claims it may have made in its bid document.
- Bids submitted are to hold good for a period of 150
The following documents must be submitted with the tender document:
- A copy of your CSD Report for the month of May 2024.
- Company Profile
- Medical Certificate (if applicable)
- Municipal account or proof of address
- Companies who bid as a joint venture must submit both companies supporting documents to claim points for specific goals.
- Companies that bid as joint venture must submit an official signed business agreement by both parties. If the service provider does not meet this requirement, it will be automatically disqualified.
The bidders may only request clarification in writing up to 5 workings days before the closing date stated in the Tender Notice. No requests for clarifications will be accepted after the 28 of May 2024.
