Bids are hereby invited to all interested and suitable service providers to submit proposals to the Eastern Cape Parks & Tourism Agency (ECPTA) for consideration. ECPTA intends to engage a reputable service provider to provide services pertaining to the annual game auction for the period of three years with an option to renew for a further period of two years.
Bid documents will be made available on Tuesday, the 04th October 2016 upon payment of a non-refundable fee of R100.00. These documents can be obtained from the offices of the Eastern Cape Parks & Tourism Agency, No. 06 St. Marks, Southernwood East London, or can be e-mailed to applicants upon request. Payment can be made in cash, on collection of the bid documents or by electronic transfer to the following account: “Eastern Cape Parks & Tourism Agency, Nedbank, Branch Number-126317, Account Number -1021541737” Bidders who pay by electronic transfer must use the bid number as a reference number and fax proof of payment to 086 619 9292 prior to the collection of the bid documents. Bidders wishing to tender for both of the above will need to pay, collect and submit two separate sets of documentation.
NB: As from the 14 October 2016 document can be collected from 17 Fleet Street (Corner of Fleet Street and Oxford Street, CBD).
Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written in an envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at No. 17 Fleet Street (Cnr. of Fleet Street and Oxford Street) East London, CBD by not later than 11h0am on the 25th October 2016, at which time the bids will be opened in public. Late tenders will not be considered.
For all enquiries regarding the bid document please contact Mrs. Hlengiwe Vakele at 043 705 4400, e-mail: Hlengiwe.Vakele@ecpta.co.za or Contact Mr. Wandile Mzazi for technical enquires at 082 781 8251 during working normal hours, email: Wandile.Mzazi@ecpta.co.za
POINTS WILL BE AWARDED IN ACCORDANCE WITH THE PREFERENTIAL PROCUREMENT POLICY FRAME WORK ACT (PPPFA) of 2005 AND ITS REGULATIONS AS FOLLOWS:
STAGE 1
| CRITERIA FOR FUNCTIONALITY | POINTS |
|
30 |
|
30 |
|
20 |
|
20 |
| TOTAL | 100 |
NB: Bidders must provide sufficient proof/documents to justify awarding the above points; no points will be allocated where no sufficient detailed proof has been provided.
Only bidders who obtain 75 and above out of the 100 points for functionality (Stage 1 evaluation) will qualify for evaluation in terms of price (Stage 2 evaluation). Points scored by qualifying bidders in Stage 1 will not be taken into consideration for evaluation in Stage 2
Stage 2
Bidders who passed stage 1 will be invited for presentations that will qualify them for stage 2
| CRITERIA | POINTS |
| Company experience | 30 |
| The proof of profile of database | 20 |
| Marketing Plan | 20 |
| Administration and financial system used for the money collection. | 30 |
| Total | 100 |
NB: Only bidders who obtain 75 out of 100 will qualify for stage 3. Points scored by qualifying bidders in Stage 1+ 2 will not be taken into consideration for evaluation in Stage 3
STAGE 3
| CRITERIA | POINT SYSTEM |
| PRICE (Subtotal 90 out of the 100) | 90 |
| B-BBEE VERIFICATION CERTIFICATE | 10 |
| TOTAL | 100 |
BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS:
- The Eastern Cape Parks and Tourism Agency Supply Chain Management Policy will apply;
- Eastern Cape Parks and Tourism Agency does not bind itself to accept the highest bid or any other bid and reserves the right to accept the whole or part of the bid;
- Bids which are late, incomplete, unsigned or submitted by facsimile or electronically will not be accepted;
- The following documents must be submitted with the tender document:
- An original and valid SARS certificate
- Company Profile
- Company Registration Documents and shareholder’s certificate showing ownership details of the Company.
- Certified Copy or an original B-BBEE Certificate
- Companies who bid as a joint venture must submit a consolidated B-BBEE Verification Certificate only for this bid.
- Bids submitted are to hold good for a period of 90 days
The ECPTA has zero tolerance to corruption, report any threat of corruption to the following contact details:
Toll free number – 0800 872 209; Freepost: KZN 138 Umhlanga Rocks | 4320; Free Fax: 0800 00 77 88;
Tips-offs Website: www.tip-offs.com – YOU HAVE A RIGHT TO REMAIN ANONYMOUS.
