ECPTA hereby invites bids for the design and installation of a solar power system at Great Fish, Dwesa and Oviston Nature Reserves. It is estimated that tenderers must have a CIDB contractor grading of 3EB/3EP or higher.
EVALUATION OF BIDS
A two stage evaluation process will be employed. In Stage 1 all bids received will be evaluated for functionality. Only service providers who meet the minimum criteria for functionality of 65 POINTS will proceed to Stage 2 where quotes will be assessed for Price and B-BBEE Status Level in accordance with the Preferential Procurement Regulation of 2011.
STAGE1
| CRITERIA FOR FUNCTIONALITY | POINTS |
| Company Experience in similar projects | 30 |
| Financial Capability | 20 |
| Technical Expertise | 30 |
| Methodology | 20 |
| Total | 100 |
STAGE2
| CRITERIA FOR FUNCTIONALITY | POINTS |
| Price | 90 |
| B-BBEE Status | 10 |
| Total | 100 |
Tender documents will be available from the 28th October 2016 upon payment of a Non-refundable fee of R100.00 per document. The documents can be obtained from the offices of Eastern Cape Parks and Tourism Agency, situated at No.17 Fleet Street, Corner of Fleet and Oxford Street, East London CBD (Contact Tel No. 043 705 4400) from 08h00 am to 16h30, or by electronic transfer to the following account: “Eastern Cape Parks and Tourism Agency, Nedbank, Branch Number – 126317, Account Number – 1021541737.” Bidders who pay by electronic transfer must use the Bid Number as a reference i.e. TENDER NO. 18/FY/17 and fax proof of payment to 086 208 0595 prior to the collection of the bid documents. Bid documents will also be made available at the Compulsory Clarification Meeting upon presentation of a proof of payment. No cash will be accepted at the Compulsory Clarification Meeting. Compulsory site briefing meetings will be held as follows
- Date: Tuesday, 8 November 2016, Oviston Nature Reserve, Time: 12h00 noon
- Date: Thursday, 10 November 2016, Dwesa Nature Reserve, Time: 11h00am
- Date: Friday, 11 November 2016, Great Fish Nature Reserve, Time: 11h00am
Bidders must attend all the compulsory briefing meetings for this project in order to be considered. Failure to attend one or any of the meetings will result in immediate rejection of the bid
Sealed Tenders endorsed on the envelope with the Tenderer’s name and the Contract Number shall be deposited in the formal Tender Box situated in the ECPTA offices at 17 Fleet Street, Corner of Fleet and Oxford Street, East London CBD, East London or posted so as to reach The Chief Executive Officer, P.O. Box 11235, Southernwood, East London, 5213 in sufficient time for it to be placed in the Tender Box before the closing time of 11h00 on the closing date i.e. 22 November 2016. It must be expressly understood that the Agency disclaims any responsibility for seeing that Tenders sent by post or delivered in any other way to ECPTA, are lodged in the Tender Box. It is accordingly preferable for the Tenderer to personally ensure that the Tender is placed in the Tender Box by the Tenderer’s own staff, or where appropriate, a courier appointed by the Tenderer. Tenders will be opened in public at 11:00 on the closing date listed above, in the Main Boardroom of ECPTA, No. 17 Fleet Street, Corner of Fleet and Oxford Street, East London CBD
- The Agency reserves the right not to accept the only or lowest tender or any tender at all, or to accept the whole or part of any Tender. Canvassing with ECPTA officials shall disqualify a Tender.
- Service providers must be registered with the Central Supplier Database (CSD)
- Late, incomplete or unsigned Tenders will not be considered.
- The standard tender conditions will apply.
- The Agency reserves the right to extend the Tender Period and/or alter Conditions of Tender during the Tender Period at its own discretion by notice published in the appropriate media and to all parties who have drawn documents.
- The invitation and award of this Tender is subject to the requirements of the Eastern Cape Parks and Tourism Agency Procurement Policy.
Enquiries regarding issue of bid documents may be directed by e-mail to Mr. Mcebisi Diniso at Mcebisi.diniso@ecpta.co.za. Technical enquiries may be directed to Mr. Nkululeko Zulu at Nkululeko.zulu@ecpta.co.za
ECPTA has a zero tolerance on any acts of fraud and corruption. Please report any suspected acts of fraud and corruption to any of the contact details listed below:
Hotline Number: Toll free number – 0800 872 209; Freepost: KZN 138 Umhlanga Rocks | 4320; Free Fax: 0800 00 77 88; Tip-offs Website: www.tip-offs.com
