Bids are hereby invited for THE APPOINTMENT OF A SERVICE PROVIDER FOR MARKETING AND DESIGN SERVICES ON AN “AS AND WHEN” REQUIRED BASIS, FOR A PERIOD OF THREE YEARS WITH AN OPTION TO RENEW FOR A FURTHER PERIOD OF TWO YEARS. The Eastern Cape Parks and Tourism Agency (ECPTA), established and mandated in terms of the Eastern Cape Parks and Tourism Agency Act (2 of 2010), is responsible for the management of certain protected areas in the Eastern Cape. In order to achieve its management objectives, the Agency requires the services of an experienced service provider for MARKETING AND DESIGN SERVICES ON AN “AS AND WHEN” REQUIRED BASIS, FOR A PERIOD OF THREE YEARS WITH AN OPTION TO RENEW FOR A FURTHER PERIOD OF TWO YEARS. Bid documents outlining detailed specifications will be made available from Friday 6th March 2023 “FREE OF CHARGE”. Documents can be downloaded from the ECPTA website: www.visiteasterncape.co.za/corporate/procurement/tenders or Eastern Cape Provincial Treasury: www.ectreasury.gov.za or National Treasury e-tender portal: www.etenders.gov.za. Completed bid documents accompanied by all necessary documents are to be placed in a sealed envelope with the bid name and number (as given above) clearly written in an envelope. All bids must be deposited in the Tender Box, at the offices of the Eastern Cape Parks and Tourism Agency at No. 17-25 Oxford Street (Corner of Fleet Street & Oxford Street), by not later than 11h00 on Tuesday, 4th April 2023, at which time the bids will be opened in public. For all enquiries regarding the bid document please contact Ms. Unathi Zinganto at 043 492 0871, e-mail: unathi.zinganto@ecpta.co.za or Contact Ms. Ms. Lavinia Shaw for technical enquires at 043 492 0672 during working normal hours, email lavinia.shaw@ecpta.co.za Evaluation Criteria A four-stage evaluation process will be employed. In Stage one, all bids received will be evaluated for compliance to the bid requirements. Only service providers who meet all the requirement for compliance on stage 1 will proceed to Stage 2 for functionality. Service providers who meet the minimum threshold of 80 points on functionality will proceed to Stage 3 where bidders will be invited for presentations. Bidders who obtain a minimum of 75 points on presentations stage will proceed to stage 4 where bids will be assessed for price and specific goals in accordance with the Preferential Procurement Regulations of 2022. Stage 1: Compliance to bid requirements Bidders must comply with the set of compliance requirements. The compliance requirements stated are project specific and disparate from the pre-qualification requirements enshrined in the Preferential Procurement Policy Regulations. Stage 2: Functionality Functionality will be assessed against the criteria and weightings specified in the table below. Each criterion will be scored on relevant information submitted by the bidder. The allocated score will then be added together, and bidder should acquire a minimum of 80 points to proceed to the next stage.
| FUNCTIONALITY | MAXIMUM POINT |
| Project Team | 70 |
| Methodology | 30 |
| TOTAL | 100 |
Stage 3: Presentation on Tourism Month Campaign Bidders who obtain a minimum of 80 points on functionality will be required to prepare presentations to the ECPTA panel based on the case studies. Bidders who obtain a minimum of 75 points on presentations stage will proceed to stage 4 where bids will be assessed for price and specific goals in accordance with the Preferential Procurement Regulations of 2022. Stage 4: Price and Specific Goals
| Criteria | Points Available |
| Bid Price | 80 |
| Specific Goals | 20 |
| Total | 100 |
